Executive Assistant: Calendar, Travel & Meeting Support

Hodges Transportation Inc; Silver Springs (NV); On-site; USD 55,000 - 65,000; Full time

Job summary

NATC/Hodges Transportation, Inc. is seeking an experienced Executive Assistant to support the executive team at our Silver Springs, Nevada location.

You will manage calendars, prepare meeting materials, coordinate travel, and handle confidential information with discretion. The role requires strong organization, excellent communication, and the ability to vet requests, draft correspondence, and maintain accurate records in a fast-paced environment.

Qualifications

• Bachelor's degree or higher with 2+ years of EA/AA experience, or equivalent combinations.
• Must have, or be able to obtain, a Nevada Driver’s License (Class C).
• Experience supporting executive leadership and handling confidential information with discretion.
• Proven ability to manage schedules, travel, and front desk duties in a fast-paced environment.

Responsibilities

• Manage executive calendars and travel arrangements.
• Prepare meeting materials and minutes.
• Screen and vet requests for executive time and meetings.
• Draft correspondence and maintain information flow.
• Greet visitors and support front desk duties as needed.

Skills

Discretion & judgment

Communication proficiency

Organizational skills

Team collaboration

Confidentiality

Microsoft Office proficiency

Stress management

Education

Bachelor's degree in Business/Communications/Government & International Politics/Political Science or related field

Associate's degree in related field

High school diploma or GED

Tools

Microsoft Office Suite

Job description

NATC/Hodges Transportation, Inc. is seeking an experienced Executive Assistant to support the executive team at our Silver Springs, Nevada location.

You will manage calendars, prepare meeting materials, coordinate travel, and handle confidential information with discretion. The role requires strong organization, excellent communication, and the ability to vet requests, draft correspondence, and maintain accurate records in a fast-paced environment.