Executive Assistant Business Partner 2

Intuit, Inc.; Oakland (CA); On-site; USD 54,000 - 73,000; Full time

Benefits offered by this job

Bonus potential

Equity rewards

Benefits

Job summary

Intuit, Inc. is seeking an experienced Executive Assistant Business Partner (EABP 2) to support a VP of Marketing and 1–2Director level leaders.

You will manage complex calendars, coordinate travel, and partner across the organization to deliver outcomes with other EABPs and business partners. The role requires discretion, confidentiality, and the ability to operate independently in a fast-paced environment.

Qualifications

• Minimum of 10 years at the Executive administrative level, preferably supporting C-Level staff.
• Ability to exercise discretion and handle confidential information with integrity.
• Proven leadership and ability to coach and inspire others.
• Self-starter able to operate independently and move quickly between tasks.
• Strong time management and ability to prioritize in a fast-paced environment.
• Excellent verbal and written communication across all levels of the organization.
• Cultural steward with a caring attitude toward the workplace.
• Advanced knowledge of Windows and Microsoft Office applications.
• Excellent calendar management and formatting of high-level presentations.

Responsibilities

• Manage complex and detailed calendars.
• Travel coordination and arrangements.
• Partner across organizational boundaries to deliver outcomes with other EABPs and business partners.
• Plan and support meetings, off-sites, and team motivation.
• Exercise good judgment and maintain confidentiality and integrity.
• Maintain organizational charts and email distribution lists.
• Research, implement, and improve systems and processes.

Skills

Executive support

Calendar management

Travel coordination

Expense reports

Confidentiality

Communication skills

Microsoft Office

Outlook calendar management

Presentation formatting

Tools

Windows

Microsoft Word

Excel

PowerPoint

Office equipment

Job description

Intuit is a mission-driven, global financial platform company that gives everyone the opportunity to prosper. We use technology to solve our customers’ most important problems.

We serve customers by finding more ways to put more money in their pockets, eliminating work so they can focus on their lives and what matters to them, and ensuring that every financial decision that they make, they make it with confidence.

We are searching for an experienced, reliable, detail-oriented Executive Assistant Business Partner (EABP 2) to be part of our team. The Executive Assistant will support up to a VP of Marketing in addition to 1-2 Director Level leaders, and will be responsible for performing a wide variety of administrative duties. The ideal candidate is self-motivated, professional, and capable of managing their workload as well as their executive’s calendars and prioritizing tasks in a fast-paced environment.

Responsibilities

• Manage complex and detailed calendars
• Travel coordination and arrangements
• Partner across organizational boundaries to deliver outcomes with other EABPs and
• business partners
• Plan and support meetings, off-sites, and team motivation
• Ability to tame organized chaos while remaining calm and composed
• Possess a high degree of initiative to take independent action and be able to always
• exercise proper judgment
• Be trustworthy and able to exhibit a high degree of confidentiality and integrity
• Be the “eyes and ears” of the organization and be sensitive to the needs of employees
• Managing and reconciling expense reports on behalf of the leaders
• Maintain organizational charts and email distribution lists
• Have a keen understanding of the organization – the vision, business direction, and
• mission
• Be approachable and eager to provide counsel and direction to team members/peers
• Takes initiative on researching, implementing, and improving systems and processes

Qualifications

• Minimum of 10 years working at the Executive administrative level, preferably
• supporting C-Level senior staff members
• Ability to exercise complete discretion and handle highly confidential information with
• 100% integrity.
• Proven leadership skills and teaming capability. Ability to coach and inspire others.
• Self-starter who can operate independently and move quickly from one task to
• another; creative problem solver, seeks 'win-win' solutions; energized by challenges
• Anticipatory—must be able to plan ahead and identify unforeseen needs
• Adaptability— Embrace change and pivot when changes arise
• Perseverance—ability to see things through completion regardless of obstacles
• Proven time management skills with the ability to prioritize and handle multiple tasks
• and work in a fast-paced environment
• Excellent verbal and written communication skills including the ability to communicate
• with all levels of the organization
• Cultural steward—Brings an element of fun and caring to the workplace
• Strong familiarity with technology preferred
• Expert level knowledge of Windows desktop computer applications and Microsoft
• Office (Advanced Word, Excel, PowerPoint) skills and office equipment are essential
• Advanced Outlook calendar management is critical
• Ability to format high level presentations and database applications

Intuit provides a competitive compensation package with a strong pay for performance rewards approach. This position may be eligible for a cash bonus, equity rewards and benefits, in accordance with our applicable plans and programs (see more about our compensation and benefits at Intuit: Careers | Benefits). Pay offered is based on factors such as job-related knowledge, skills, experience, and work location. To drive ongoing fair pay for employees, Intuit conducts regular comparisons across categories of ethnicity and gender.

The expected base pay range for this position is:

Oakland $53.5 - $72.5