Executive Assistant/Business Partner

Paycom; Irving (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

Paycom is seeking an Executive Assistant/Executive Partner in Irving, TX to provide proactive, high-level support to C-Suite leaders. You will manage calendars, prepare meetings with briefs and presentations, and coordinate cross-functional initiatives while leveraging AI-enabled tools to boost efficiency and maintain confidentiality.

The role requires strong organizational and communication skills, plus experience supporting senior executives.

Qualifications

• Bachelor's degree in business, communications, management or related; equivalent experience considered.
• Minimum five years supporting C-Suite or senior executives; strategic EA/business partner experience preferred.

Responsibilities

• Manage complex calendars, meetings, travel and competing priorities to align executive time with business needs.
• Prepare executives for meetings with agendas, briefings, presentations and talking points; attend meetings and follow up on decisions.
• Coordinate cross-functional initiatives and executive-sponsored activities to drive alignment and accountability.
• Synthesize information into concise executive summaries and decision-support materials.
• Utilize approved AI tools to streamline research, meeting prep, drafting and workflow coordination with confidentiality.
• Draft, edit and manage executive communications; triage requests and escalate time-sensitive or strategic matters.

Skills

Organization

Prioritization

Communication

Executive presence

Stakeholder management

Discretion/confidentiality

AI productivity tools

Microsoft Office

Education

Bachelor's degree in business/communications/management

Equivalent relevant experience

Tools

Microsoft Office

AI-enabled productivity tools

Job description

Job OverviewThe Executive Assistant/Executive Partner provides proactive, high-level support to the Company's C-Suite executives and serves as a trusted partner in managing priorities, communication and execution. The role combines executive support, sound business judgment, strategic coordination and hands-on operational support to help executives maximize their time and organizational impact, including effective use of AI-enabled tools to improve efficiency, preparation and workflow execution.Primary Job ResponsibilitiesServe as a trusted partner to assigned C-Suite executives by anticipating needs, understanding business priorities and translating executive direction into coordinated action.Proactively manage complex calendars, meetings, travel and competing priorities to ensure executive time is aligned with key business needs.Prepare executives for meetings by developing agendas, briefings, presentations, talking points and relevant business context; attend selected meetings and coordinate follow-up on decisions and action items.Maintain executive priorities, deadlines and commitments; proactively identify conflicts, risks and matters requiring executive attention.Coordinate cross-functional initiatives, special projects and executive-sponsored activities, helping drive alignment, accountability and timely execution.Research, synthesize and present information in concise executive summaries, reports, presentations and decision-support materials.Leverage approved AI tools to streamline research, meeting preparation, drafting, summarization, workflow coordination and routine administrative tasks, while applying sound judgment and maintaining confidentiality, privacy and Company requirements.Draft, edit and manage executive communications and correspondence; triage incoming requests and escalate time-sensitive or strategic matters as appropriate.Serve as a professional liaison among executives, Board members, leadership teams, employees and external stakeholders, exercising discretion and sound judgment.Coordinate leadership meetings, executive meals, off-sites, corporate events and related logistics; prepare and reconcile executive expenses.Maintain confidential corporate records, reports and executive materials and handle highly sensitive information with discretion and professionalism.Support office operations and workplace needs, including office coordination, supplies, moves and overall office readiness, as needed.As an incidental part of executive and office support, occasionally complete local business-related errands, deliveries, pickups or other routine logistical tasks as reasonably requested.Adhere to HIPAA, Company Confidentiality and Code of Conduct requirements, as well as applicable False Claims, Anti-Kickback and Stark Law requirements.Perform other duties, special projects and assignments as reasonably requested by executive leadership.Education and ExperienceBachelor's degree in business, communications, management or a related field preferred; equivalent relevant experience considered.Minimum five years of progressively responsible experience supporting C-Suite or senior executives; strategic Executive Assistant or executive business partner experience preferred.QualificationsExceptional organization, prioritization and follow-through, with the ability to manage multiple competing priorities in a fast-paced environment.Strong written and verbal communication, executive presence and interpersonal skills with C-Suite leaders, Board members and internal/external stakeholders.Strong analytical, research and problem-solving skills, with the ability to synthesize information into concise executive-level insights.Ability to work proactively and independently, anticipate needs, exercise sound business judgment and maintain strict confidentiality.Strong project coordination skills and ability to build credibility, influence follow-through and drive accountability across multiple stakeholders.Demonstrated experience using AI-enabled productivity tools to improve executive support, administrative efficiency and work quality; ability to evaluate and appropriately apply emerging AI capabilities preferred.Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, Word and Excel.Position StructureThis position is designed as a standalone role and does not have a defined promotional or career progression path. Placement in this role does not create an entitlement or expectation of promotion, reclassification or advancement. Any future change in role, title, duties or compensation is based solely on business needs and Company discretion.Required Licenses/CertificationCurrent driver license with proof of automobile insurancePhysical RequirementsAbility to sit for extended periods of timeAbility to lift up to 20 poundsRepetitive use of fingers and handsTalking and hearingReaching with hands and armsVisual acuity – both near and farMental RequirementsData entry