Elite Executive Assistant — Booking & Events Liaison

AEG; West Palm Beach (FL); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401k with employer match (3%)

Paid holidays, vacation, and sick time

Parental leave

Wellness offerings

Job summary

AEG is seeking an Executive Assistant - Booking in West Palm Beach to deliver high-level support for executives, manage complex travel, calendar, and reports, and assist with artist bookings and show files.

The role requires 4–6 years of executive support, strong discretion, and a passion for music. You will collaborate with ticketing and marketing teams to ensure accurate announcements and smooth events operations.

Qualifications

• BA/BS Degree (4-year) in a related area.
• 4–6 years of executive-level support experience.
• Experience processing travel and expense reports in Concur or similar software.
• Strong attention to detail under pressure and time constraints.
• Significant time management and multi-tasking abilities.
• Ability to handle confidential information with discretion.
• Professional interaction with all levels of management.
• Flexible schedule including nights, weekends and some holidays.
• Passion for music and attending events is preferred.

Responsibilities

• Provide high-level executive support including scheduling, travel, and meeting coordination.
• Coordinate artist bookings, venue communications, offers, and show files.
• Collaborate with ticketing and marketing teams on announcements and event details.
• Prepare proposals, reports, and confidential correspondence for executives.
• Manage heavy calendar and ensure timely document reviews and sign-offs.
• Occasionally work onsite at concerts and events as liaison.

Skills

Executive-level support

Travel & expense processing

Time management

Discretion/confidential handling

Cross-level communication

Professional demeanor

Flexible schedule

Music passion

Event attendance interest

Education

BA/BS Degree (4-year)

Tools

Concur or similar

MS Office (Outlook, Excel, Word, PowerPoint)

Job description

AEG is seeking an Executive Assistant - Booking in West Palm Beach to deliver high-level support for executives, manage complex travel, calendar, and reports, and assist with artist bookings and show files.

The role requires 4–6 years of executive support, strong discretion, and a passion for music. You will collaborate with ticketing and marketing teams to ensure accurate announcements and smooth events operations.