Executive Services Coordinator: Board & Records Admin

Oregoncounties; Oregon (WI); On-site; USD 67,000 - 86,000; Full time

Job summary

Jefferson County seeks an experienced administrative professional to provide executive-level support to the County Administrative Officer, Board of Commissioners, and County Counsel. The role centrally coordinates board administration, public records, ordinance codification, contracts, and other countywide duties with confidentiality and high professionalism.

The position requires meticulous record-keeping, meeting coordination, and multi-department collaboration, including minutes, agendas, and

Qualifications

• High School Diploma or equivalent; completion of an office management or secretarial program.
• Five years of office secretarial experience; accounting experience desirable.

Responsibilities

• Provides comprehensive administrative and secretarial support for the County Administrative Officer, County Counsel, and County Commissioners.
• Assists in coordinating County communications and public information activities for publication.
• Attends Board of Commissioners meetings, including evening meetings.
• Takes and records minutes of all Board meetings and ensures recording equipment works properly.
• Prepares, schedules, distributes, and maintains Commission meeting agendas.
• Documents and distributes action items after meetings; coordinates follow-up and contract signatures.
• Manages and coordinates follow-ups to Commission meetings and maintains official records.
• Organizes and maintains Board files and records including Minutes, Resolutions, and codified ordinances.
• Administers the County’s contract management database and tracks contract dates and renewals.

Skills

Communication skills

Organizational skills

Discretion

Public records

Notary knowledge

Education

High School Diploma or equivalent

Office management/secretarial program

Job description

Jefferson County seeks an experienced administrative professional to provide executive-level support to the County Administrative Officer, Board of Commissioners, and County Counsel. The role centrally coordinates board administration, public records, ordinance codification, contracts, and other countywide duties with confidentiality and high professionalism.

The position requires meticulous record-keeping, meeting coordination, and multi-department collaboration, including minutes, agendas, and