Executive Office Assistant & Board Liaison

San Francisco Opera; San Francisco (CA); On-site; USD 45,000 - 52,000; Full time

Job summary

San Francisco Opera is seeking an Assistant to the Executive Offices at War Memorial Opera House in San Francisco. The role focuses on managing the General Director’s schedule, travel, correspondence, and board/committee meeting logistics, with some evening and weekend work required.

The position demands strong organizational and interpersonal skills, confidentiality, and proficiency in Microsoft Office and Google Workspace.

Qualifications

• Bachelor’s degree or equivalent work experience.
• Minimum of two years’ experience providing administrative support.
• Experience in performing arts or non-profit organization preferred.
• Knowledge of operatic repertoire or the performing arts preferred.

Responsibilities

• Manages the General Director’s schedule and travel arrangements and supports prioritizing ongoing projects.
• Coordinates administrative duties including expense reports, invoicing, data management, donor tracking, and board correspondence.
• Prepares and writes minutes for board and committee meetings and maintains board documents.
• Liaises with board members and staff for events, deadlines, and follow-up.
• Assists with logistics for board meetings, committees, and staff communications.
• Supports Chief of Staff and ensures information flow to/from the General Director.

Skills

Organizational skills

Interpersonal skills

Confidentiality

Independence

Time management

Communication

Attention to detail

Education

Bachelor's degree

Tools

MS Office

PowerPoint

Google Workspace

Job description

San Francisco Opera is seeking an Assistant to the Executive Offices at War Memorial Opera House in San Francisco. The role focuses on managing the General Director’s schedule, travel, correspondence, and board/committee meeting logistics, with some evening and weekend work required.

The position demands strong organizational and interpersonal skills, confidentiality, and proficiency in Microsoft Office and Google Workspace.