Executive Assistant & Board Liaison for Philanthropy

Cleveland Zoological Society; Cleveland (IN); Hybrid; USD 65,000 - 80,000; Full time

Job summary

The Cleveland Zoological Society seeks an accomplished Executive Assistant to provide high‑level support to the CEO, Vice President of Philanthropy and Board of Directors.

You will coordinate complex calendars and meetings, prepare materials, manage communications, and help drive board governance, donor relations and strategic projects. Based mostly on-site at Cleveland Metroparks Zoo, the role requires discretion and strong relationship-building skills.

Qualifications

• Bachelor's degree and at least five years of progressive executive administrative experience.
• Experience supporting senior executives and managing complex calendars and confidential information.
• Exceptional organizational and project-management skills with multiple priorities.
• Excellent written, verbal and interpersonal communication.
• Discretion handling sensitive matters and interacting with executives, donors and board members.

Responsibilities

• Provide confidential executive support to the CEO and VP of Philanthropy, including calendar management and meeting preparation.
• Coordinate board meetings, minutes and governance documents with discretion and efficiency.
• Support donor relations and Moves Management with accurate records and engagement activities.
• Lead special projects and improve administrative workflows across departments.
• Represent the organization professionally to staff, board members and external partners.

Skills

Executive support

Calendar management

Board governance

Donor relations

Relationship management

Education

Bachelor's degree

Tools

Microsoft Office

Donor databases

Board-management platforms

Job description

The Cleveland Zoological Society seeks an accomplished Executive Assistant to provide high‑level support to the CEO, Vice President of Philanthropy and Board of Directors.

You will coordinate complex calendars and meetings, prepare materials, manage communications, and help drive board governance, donor relations and strategic projects. Based mostly on-site at Cleveland Metroparks Zoo, the role requires discretion and strong relationship-building skills.