Executive Assistant – Bilingual Spanish/English

TriSearch; United States; Remote; USD 65,000 - 90,000; Full time

Job summary

TriSearch is seeking an Executive Assistant to support the CEO and Chief Communications Officer in a fast-paced, international environment. You will manage calendars, coordinate travel, prepare materials, and help advance leadership initiatives.

The ideal candidate is bilingual in Spanish and English, exercises discretion, handles confidential information, and can work independently in a remote setting with occasional in-person requirements in South Florida.

Qualifications

• Professional fluency in Spanish and English.
• Ability to read and write professionally in Spanish.
• Experience supporting senior executives.
• Experience supporting CEOs, founders, presidents, or C-Suite leaders preferred.
• Exceptional organizational and time management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to anticipate needs and solve problems independently.
• Experience coordinating complex executive travel arrangements.
• Excellent verbal and written communication skills.
• High level of professionalism, discretion and confidentiality.
• Ability to work independently in a primarily remote environment.

Responsibilities

• Provide executive-level administrative support to senior leadership.
• Manage complex calendars, meetings, and scheduling requirements.
• Coordinate domestic and international travel arrangements, including last-minute changes.
• Prepare correspondence, meeting materials, itineraries, and follow-up documentation.
• Track expenses, action items, deadlines, and executive priorities.
• Support Board, donor, and stakeholder-related logistics.
• Assist with operational tasks, special projects, and leadership initiatives.
• Maintain confidentiality when handling sensitive executive and organizational information.
• Communicate professionally with internal teams and external stakeholders.
• Support occasional in-person requirements in South Florida.
• Maintain regular coordination with the Director of Operations and leadership team.

Skills

Calendar management

Travel coordination

Executive support

Bilingual Spanish-English

Confidentiality

Independent work

Education

Bachelor's degree in Business Administration

Bachelor's degree in Communications

Tools

Remote collaboration tools

Job description

TriSearch is conducting a search for an Executive Assistant on behalf of an international, mission-driven media organization focused on connecting Latino communities, journalists, and global thought leaders through media, education, and engagement programs.

The organization is seeking a highly organized and proactive professional to support senior leadership in a fast-paced international environment. The successful candidate will work closely with the Director of Operations while providing executive support to the CEO and Chief Communications Officer.

This role requires excellent judgment, adaptability, confidentiality, and the ability to manage changing priorities independently. Candidates who are professionally bilingual in Spanish and English and have experience supporting executive leaders are highly preferred.

Key Responsibilities:

• Provide executive-level administrative support to senior leadership.
• Manage complex calendars, meetings, and scheduling requirements.
• Coordinate domestic and international travel arrangements, including last-minute changes.
• Prepare correspondence, meeting materials, itineraries, and follow-up documentation.
• Track expenses, action items, deadlines, and executive priorities.
• Support Board, donor, and stakeholder-related logistics.
• Assist with operational tasks, special projects, and leadership initiatives.
• Maintain confidentiality when handling sensitive executive and organizational information.
• Communicate professionally with internal teams and external stakeholders.
• Support occasional in-person requirements in South Florida.
• Maintain regular coordination with the Director of Operations and leadership team.

Requirements:

• Professional fluency in Spanish and English.
• Ability to read and write professionally in Spanish.
• Previous experience supporting senior executives.
• Experience supporting CEOs, founders, presidents, or C-Suite leaders is preferred.
• Exceptional organizational and time management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to anticipate needs and solve problems independently.
• Experience coordinating complex executive travel arrangements.
• Excellent verbal and written communication skills.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently in a primarily remote environment.

Strong knowledge of:

• Executive administrative support and calendar management.
• Travel coordination, documentation, and stakeholder communication.
• Remote collaboration tools and executive operations.

Preferred Qualifications:

• Based in South Florida, including Miami, Hollywood, Fort Lauderdale, or surrounding areas.
• Previous nonprofit or mission-driven organization experience.
• Experience in media, communications, public relations, or philanthropy.
• Experience working with international or distributed teams.
• Experience supporting Board members, donors, or external stakeholders.
• Bachelor's degree in Business Administration, Communications, or a related field (Estimated)