Executive Assistant

BMA Group Global; Carolina (PR); Presencial; USD 55.000 - 85.000; Jornada completa

Descripción de la vacante

BMA Group Global is seeking an Executive Assistant to provide high-level administrative and operational support to senior executives in a corporate environment.

The role requires advanced English proficiency, bilingual English/Spanish communication, and a proven track record supporting C-suite leadership with discretion and professionalism.

Formación

• Bachelor's degree preferred in a related field.
• Experience as an Executive Assistant or in a similar corporate support role required.
• Advanced English proficiency (written and spoken) required.
• Bilingual English/Spanish communication skills.
• Strong organizational, multitasking, and confidentiality abilities.

Responsabilidades

• Provide high-level administrative support to senior leadership and C-suite.
• Manage complex executive calendars, meetings, and travel arrangements.
• Coordinate internal and external meetings with stakeholders and clients.
• Prepare presentations, reports, and confidential documents.
• Act as liaison between executives, departments, and external partners.
• Handle confidential corporate information with discretion.
• Coordinate meetings, prepare agendas, minutes, and track action items.
• Support corporate initiatives and executive administrative operations.
• Anticipate needs and prioritize competing deadlines.

Conocimientos

Executive support

Calendar management

Meeting coordination

Travel planning

Confidentiality

MS Office

English proficiency

Bilingual English/Spanish

C-suite support

Educación

Bachelor's degree

Business Administration

Herramientas

Microsoft Office

Outlook

Excel

Word

PowerPoint

Descripción del empleo

English Proficiency: Advanced (Required)

Corporate Experience: Required

Job Description

We are seeking a highly organized, proactive, and professional Executive Assistant with previous experience in a corporate environment to provide high-level administrative and operational support to senior executives.

The ideal candidate will have a strong background supporting executive leadership within a structured corporate setting, excellent communication skills, and the ability to manage multiple priorities while maintaining confidentiality and professionalism.

Advanced English proficiency, both written and verbal, and previous corporate experience are essential requirements for this position.

Key Responsibilities

• Provide high-level administrative and executive support to senior leadership and C-suite executives.
• Manage complex executive calendars, meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings with corporate stakeholders, clients, and business partners.
• Prepare executive presentations, reports, correspondence, and confidential documents.
• Act as a liaison between executives, departments, and external stakeholders.
• Handle sensitive corporate information with the highest level of discretion and confidentiality.
• Coordinate executive meetings, prepare agendas, document minutes, and track action items.
• Support corporate initiatives, special projects, and executive-level administrative operations.
• Anticipate executive needs, prioritize competing deadlines, and ensure efficient daily operations.

Qualifications & Requirements

• Bachelor's degree in Business Administration, Office Administration, or a related field preferred.
• Previous experience as an Executive Assistant or in a similar executive support role within a corporate environment is required.
• Experience supporting senior executives, directors, or C-suite leadership strongly preferred.
• Advanced English proficiency (written and spoken) – Required.
• Bilingual communication skills in English and Spanish.
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint).
• Strong experience managing executive calendars, corporate meetings, and business correspondence.
• Exceptional organizational, multitasking, and time management abilities.
• Excellent interpersonal skills and professional executive presence.
• Ability to handle confidential information