Executive Assistant

TriSearch; Miami (FL); Remote; USD 55,000 - 60,000; Full time

Benefits offered by this job

Health/medical benefits

Paid vacation

Standard full-time benefits

Job summary

TriSearch is seeking an Executive Assistant to support senior leadership in a fast-paced, international media environment. This role reports to the Director of Operations and provides high-level administrative support to the CEO and Chief Communications Officer.

You will manage calendars, coordinate travel, prepare materials, and maintain confidentiality with discretion and sound judgment. The position is primarily remote with South Florida candidates strongly preferred for occasional in-person

Qualifications

• Fluent in both Spanish and English with professional reading/writing in Spanish.
• Experience supporting senior executives, preferably CEO/ founder or C-suite.
• Strong organizational skills and meticulous attention to detail.
• Ability to anticipate needs, solve problems, and manage multiple priorities.

Responsibilities

• Provide high-level administrative support to senior leadership.
• Manage complex calendars, meetings, and scheduling across time zones.
• Coordinate domestic and international travel, including last-minute changes.
• Prepare correspondence, meeting materials, itineraries, and follow-up items.
• Track expenses, action items, and deadlines; maintain confidentiality.
• Support Board, donor, and stakeholder-related logistics.
• Assist with day-to-day operational needs and special projects.
• Occasionally assist with in-person needs in South Florida.
• Communicate professionally with internal and external stakeholders.

Skills

Spanish fluency

English fluency

Executive support

C-suite coordination

Calendar management

Travel coordination

Discretion and judgment

Independent work

Prior CEO/Founder support

Communication skills

Remote work adaptability

Job description

Executive Assistant — Bilingual Spanish/English

Location: South Florida preferred; primarily remote

Employment Type: Full-time

Base Salary: $55,000–$60,000

Benefits: Health/medical benefits, paid vacation, and standard full-time employee benefits

About the Organization

Our client is a growing international, mission-driven media organization focused on strengthening relationships between Latino communities, journalists, and global thought leaders through news, media engagement, education, and fellowship programs.

The organization operates across the U.S. and internationally and is experiencing significant growth in both its programs and impact. The environment is collaborative, entrepreneurial, fast-moving, and closely connected to the 24/7 news cycle.

About TriSearch

TriSearch has been exclusively retained to lead this search. TriSearch is an international, full-service talent acquisition firm recognized by Forbes and Hunt Scanlon as a leading nationwide recruiting firm, partnering with organizations across industries and functions to identify high-impact talent.

Position Overview

Our client is seeking a highly organized, proactive Executive Assistant to support senior leadership in a fast-paced, international media environment.

This person will work closely with the Director of Operations while providing support to the CEO and Chief Communications Officer. The ideal candidate can think quickly, anticipate needs, manage changing priorities, and operate independently without requiring significant hand-holding.

The organization works in a dynamic media environment where schedules, travel, and priorities can change quickly, making adaptability, discretion, sound judgment, and exceptional attention to detail essential.

Key Responsibilities

• Provide high-level administrative and executive support to senior leadership
• Manage complex calendars, meetings, and scheduling
• Coordinate domestic and international travel, including last-minute changes
• Prepare correspondence, meeting materials, itineraries, and follow-up items
• Track expenses, action items, and deadlines
• Support Board, donor, and stakeholder-related logistics
• Assist with day-to-day operational needs and special projects
• Maintain confidentiality when handling sensitive executive and organizational matters
• Communicate professionally with internal and external stakeholders
• Occasionally assist with in-person needs in South Florida
• Work closely with the Director of Operations and maintain regular communication with leadership

Required Qualifications

• Professional fluency in Spanish and English
• Ability to read and write professionally in Spanish
• Prior experience supporting senior executives
• Strong preference for experience supporting a CEO, founder, president, or C-suite leadership
• Exceptional organization and attention to detail
• Strong judgment and ability to think independently
• Ability to anticipate needs and solve problems proactively
• Experience coordinating complex executive travel
• Ability to manage multiple priorities in a fast-moving environment
• Excellent verbal and written communication skills
• High level of discretion and professionalism
• Comfortable working independently in a primarily remote environment

Preferred Qualifications

• Based in South Florida, particularly Miami, Hollywood, Fort Lauderdale, or surrounding areas
• Previous nonprofit experience
• Experience within media, communications, public relations, philanthropy, or another mission-driven organization
• Experience working with distributed or international teams
• Strong employment tenure and demonstrated stability in previous positions
• Experience supporting Board members, donors, or external stakeholders

Work Environment

This position is primarily remote, with South Florida candidates strongly preferred because occasional in-person responsibilities may arise.

The organization encourages reasonable working boundaries; however, because it operates within the news and media space, priorities can occasionally require flexibility outside traditional business hours. Candidates should be comfortable working in an environment where plans can change quickly and urgent needs sometimes arise.

Compensation & Benefits

$55,000–$60,000 base salary

Full-time employee benefits include health/medical coverage, paid vacation, and additional standard benefits.

Ideal Candidate

The strongest candidate will be someone who is highly organized, exceptionally detail-oriented, proactive, calm under pressure, comfortable making decisions independently, and experienced supporting senior leadership.

They should also be professionally bilingual in Spanish and English and genuinely interested in contributing to a growing, mission-driven international organization.