Executive Assistant (Austin)

Texas Workforce Commission; Austin (TX); On-site; USD 48,000 - 57,000; Full time

Benefits offered by this job

Medical Insurance

Paid time off

Job summary

Texas Workforce Commission is hiring an Executive Assistant I to support the Human Resources Director. The role is in-office at the agency’s headquarters in Austin, with responsibilities including calendar management, email routing, meeting scheduling, and travel arrangements for the HR team.

The ideal candidate will be a self-starter with exceptional communication, detail-orientation, and the ability to multi-task in a fast-paced environment.

Qualifications

• Five years of full-time experience in a responsible position with knowledge of agency programs or coordinating support services.
• Experience supporting a Director or senior manager in a fast-paced environment.
• Excellent written and oral communication skills.

Responsibilities

• Provide high-level administrative support to the HR Director.
• Manage calendars, route emails, schedule meetings, and arrange travel for the Director and HR staff.
• Supervise staff as needed and coordinate with HR teams.
• Organize and maintain confidential documents and reports.

Skills

Microsoft Office

Calendaring

Email management

Travel coordination

Communication

Detail orientation

Multitasking

Independent judgment

Education

Five years of experience in a responsible position

Tools

Microsoft Office

Job description

Who We Are

Texas Workforce Commission (TWC) is hiring an Executive Assistant to work in the agency’s Human Resources department. The job is based at our headquarters at 101 E. 15th Street. That’s just north of the Texas State Capitol. This is an in-office job.

Eligibility

TWC is not considering applications from individuals who require sponsorship for an employment visa, now or in the future. This includes, but is not limited to, individuals currently on H-1B, F-1 (OPT/CPT), or H-4 visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas.

Who You Are

This job will be supporting the agency’s Human Resources Director. It’s a fast-paced job that requires a critical thinker with experience providing support. You must be a self-starting, motivated, collaborative problem solver, detail-oriented, organized, and capable of multi-tasking, with a passion for challenges. Exceptional communication skills required.

What You Will Do

The Executive Assistant I performs complex (journey-level) professional assistance work for the Director. Work involves high-level administrative support operations to include, managing calendars, routing email traffic, scheduling meetings, and making travel arrangements for the Director and the HR staff. May supervise the work of others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.

You Will Be Trusted To

• Provide highly responsible administrative and technical assistance to the HR Director.


• Respond to complex inquiries regarding program or administrative regulations, policies and procedures.


• Compile, prepare, verify, process, and maintain confidential agency documents, complex correspondence, reports and forms.


• Assist in compiling and analyzing data and reports.


• Review e-mail, receives calls, and takes appropriate action on the director’s behalf.


• Advise and assist the director on high-level administrative matters and operations.


• Interpret policies and procedures and makes administrative recommendations and decisions.


• Manage the director’s schedule to include calendar appointments, conferences, and travel activities.


• Coordinate meetings and conference calls.


• Organize and maintain administrative filing system.


• Develop and maintain tracking process for departmental assignments, special projects, assigned action plans, and legislative inquiries.


• Monitor the progress of assignments and ensures that deadlines are met. Coordinates work between department units and managers.


• Review and edit department correspondence and documents.


• Oversee or performs support staff functions including human resources management, purchasing, time distribution reporting, and assistance with budget preparation.


• Perform related work as assigned.

You Qualify With

• Five years of full-time experience in a responsible position which provided thorough knowledge of agency programs and services; business management practices, clerical administration and procedures; or experience in organizing and coordinating support services or program operations which included analyzing work problems and interpreting complex policies and procedures.


• Relevant academic credits may be applied toward experience qualifications for this position.

You Are a Great Fit With

• Ability to work in a fast-paced environment with an emphasis on performance excellence and continuous improvement.


• Must demonstrate initiative and independent judgment, with critical analysis.


• Multitasking, attention to detail, and accuracy are required.


• Proficient user of personal computer and software applications such as Microsoft Office.


• Excellent interpersonal communication.


• Excellent writing and editing skills.


• Excellent organization, planning and problem-solving skills.


• Project management skills.

You Gain

• A Family Friendly Certified Workplace


• Competitive salary: $4,700.00/monthly; $56,400/annually


• Defined Retirement Benefit Plan


• Optional 401(k) and 457 accounts


• Medical Insurance


• Paid time off, including time for vacation, sick and family care leave


• Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits.

Veterans

Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: ww.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf