Administrative Assistant III

Texas Workforce Commission; Austin (TX); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Family Friendly Certified Workplace

Competitive salary

Training and development

Job summary

Texas Workforce Commission, based in Austin, TX, seeks an Administrative Assistant III to provide journey-level administrative support, including information dissemination, filing systems, and internal tasks under general supervision. The role supports the Unemployment Tax Department and other special projects.

The position requires coordinating calls, travel vouchers, onboarding, and ensuring safety and confidentiality. Expect a structured schedule Monday–Friday with statewide travel potential.

Qualifications

• Two years of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance, and control of forms, records and reports.
• Relevant academic credits may be applied toward experience qualifications for this position.

Responsibilities

• Coordinate and perform general office duties such as answering and routing phone calls, ordering and maintaining office supplies and distribute incoming mail and outgoing mail, forms and documents.
• Perform key entry functions from agency source documents and transcribe source documents into typewritten format.
• Prepare travel vouchers, arrangements and schedules for Tax Management.
• Serve as ADSO and Floor Marshall taking responsibility for orders and deliveries of new equipment and ensuring compliance of safety.
• Assist with new employee orientation, onboarding and providing necessary supplies.
• Work with others to ensure objectives of the department are achieved and maintains strict confidentiality.
• Perform related work as assigned and may participate in training others.

Skills

Administrative support

Office coordination

Attention to detail

Tools

Microsoft Word

Outlook

Excel

Job description

Texas Workforce Commission connects people with careers across the state. While we are based in Austin, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position will be located out of Austin 1411 Brazos Street. The work schedule will be Monday through Friday.

TWC is not considering applications from individuals who require sponsorship for an employment visa, now or in the future, for this position. This includes, but is not limited to, individuals currently on H-1B, F-1 (OPT/CPT), or H-4 visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas.

Who You Are

The ideal candidate will have good organizational skills, strong attention to detail and the ability to handle multiple priorities while meeting strict deadlines. This position will also support the Unemployment Tax Department in other special projects.

What You Will Do

The Administrative Assistant III performs complex (journey-level) administrative support work. Work involves coordinating the disseminating of information, maintaining filing systems, and performing internal administrative support work. May provide guidance to others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.

You Will Be Trusted To

• Coordinate and perform general office duties such as answering and routing phone calls, ordering and maintaining office supplies and distribute incoming mail and outgoing mail, forms and documents.
• Perform key entry functions from agency source documents and transcribe source documents into typewritten format.
• Prepare travel vouchers, arrangements and schedules for Tax Management.
• Serve as ADSO and Floor Marshall taking responsibility for orders and deliveries of new equipment and ensuring compliance of safety.
• Assist with new employee orientation, onboarding and providing necessary supplies.
• Work with others to ensure objectives of the department are achieved and maintains strict confidentiality.
• Perform related work as assigned and may participate in training others.

You Qualify With

• Two years of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance, and control of forms, records and reports.
• Relevant academic credits may be applied toward experience qualifications for this position.

You Are a Great Fit With

• Experience as an Administrative Assistant and/or conducting New Employee Orientation is strongly preferred.
• Experience with handling and responding to employer phone calls, inquiries and mail is preferred.
• Windows-based personal computer programs experience, including Microsoft Word, Outlook, and Excel.

You Gain

• A Family Friendly Certified Workplace.
• Competitive salary: $3,005.92/month
• Defined Retirement Benefit Plan
• Optional 401(k) and 457 accounts
• Medical Insurance
• Paid time off, including time for vacation, sick and family care leave
• Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits.

Duty involves up to 10% travel within the state of Texas and the ability to lift 15 pounds. This position generally requires the routine operation of a personal vehicle in the performance of job duties and thus requires possession of a valid driver’s license and liability insurance as required by state law. Requires non-agency owned transportation to make timely in-person contacts with employers at their residence or worksites that are not required to and may not meet the Americans with Disabilities Act (ADA) specifications.

Veterans

Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AccountingAuditingandFinance.pdf.