Executive Assistant at Luminous Voyage

Sentinel Digest; United States; Remote; USD 50,000 - 75,000; Full time

Job summary

Luminous Voyage is seeking an Executive Assistant to join its remote team. The role supports executives with scheduling, correspondence, travel, and document prep to keep operations running smoothly.

The ideal candidate has at least one year of EA or administrative experience, superb English communication, and strong organisational skills. Proficiency with Google Workspace and Canva is preferred in a fast-paced, confidential environment.

Qualifications

• Excellent written and spoken English communication.
• Strong organisational skills and attention to detail.
• Proficiency with Google Workspace (Docs, Sheets, Slides, Calendar, Gmail).
• Familiarity with Canva for creating or editing visual materials.

Responsibilities

• Providing day-to-day administrative support to executives.
• Managing calendars, scheduling meetings, and coordinating appointments.
• Handling emails, phone calls, and other correspondence professionally.
• Preparing documents, presentations, reports, and other business materials.
• Maintaining organised filing systems, records, and databases.
• Coordinating travel arrangements and assisting with expense reports.
• Communicating with internal teams and external stakeholders on behalf of executives.
• Protecting confidential information and handling sensitive matters with discretion.
• Identifying administrative challenges and taking initiative to resolve them.
• Helping executives stay organised, meet deadlines, and manage competing priorities.

Skills

Communication

Time management

Discretion

Organizational skills

Written English

Spoken English

Tools

Google Workspace

Canva

Job description

Luminous Voyage is seeking a highly organised, proactive, and dependable Executive Assistant to join its remote team. This opportunity is ideal for someone with strong administrative skills who can help executives manage their daily responsibilities, coordinate schedules, and keep business operations running smoothly.

Job Description

The Executive Assistant will provide administrative and organisational support to executives, helping them manage their time effectively and maintain an efficient workflow.

The successful candidate will handle scheduling, correspondence, document preparation, travel arrangements, and other administrative duties. The role requires excellent communication skills, attention to detail, discretion, and the ability to anticipate needs and resolve issues before they become problems.

Candidates should be comfortable working remotely, managing multiple tasks, and handling confidential information professionally.

Key Responsibilities

The Executive Assistant will be responsible for:

• Providing day-to-day administrative support to executives.
• Managing calendars, scheduling meetings, and coordinating appointments.
• Handling emails, phone calls, and other correspondence professionally.
• Preparing documents, presentations, reports, and other business materials.
• Maintaining organised filing systems, records, and databases.
• Coordinating travel arrangements and assisting with expense reports.
• Communicating with internal teams and external stakeholders on behalf of executives.
• Protecting confidential information and handling sensitive matters with discretion.
• Identifying administrative challenges and taking initiative to resolve them.
• Helping executives stay organised, meet deadlines, and manage competing priorities.

Requirements and Qualifications

• At least one year of experience in an executive assistant or administrative support role.
• Excellent written and spoken English communication skills.
• Strong organisational skills and attention to detail.
• Proficiency in Google Workspace, including Docs, Sheets, Slides, Calendar, and Gmail.
• Familiarity with Canva for creating or editing visual materials.
• Good time management skills and the ability to handle multiple responsibilities.
• A proactive, reliable, and solution-oriented approach to work.
• The ability to maintain strict confidentiality and exercise sound judgement.