Executive assistant and transaction coordinator

Call Callahan Real Estate Team with ReMax Concepts; Cedar Rapids (IA); On-site; USD 42,000 - 62,000; Full time

Job summary

Call Callahan Real Estate Team with ReMax Concepts in Cedar Rapids is seeking an Executive Assistant/Transaction Coordinator to support a top-producing agent. The role demands high energy, organization, and reliability in a fast-paced environment.

You will manage client databases, coordinate showings, prepare marketing materials, oversee listings and pending sales, and handle administrative tasks including open houses and inspections.

Qualifications

• Detail-oriented and highly organized with excellent communication and customer service skills.
• Willingness to obtain a real estate license is a plus.
• Proficient in Microsoft Word, Excel, Outlook and Adobe Creative Suite.

Responsibilities

• Maintain and update client database.
• Schedule showings and prepare marketing materials.
• Process and oversee listings and pending sales with attention to detail.
• Provide regular client feedback and communicate sale/purchase updates.
• Coordinate open houses and inspections/repairs.
• Install and remove signs and marketing materials at listings.
• Assist with staging homes for listing.
• Assist team with showings as needed when licensed.

Skills

Detail-oriented

Highly organized

Excellent communication

Customer service

Self-starter

Multi-tasking

Project management

Professional presentation

Own vehicle

Education

Bachelor’s Degree or equivalent experience

Tools

Microsoft Word

Excel

Outlook

Adobe InDesign

Photoshop

Illustrator

Job description

Our top selling real estate team prides itself on delivering an unmatched level of service to our clients. To continue to do this it’s time to add another dynamic, uber organized, high energy, efficient person to our group. Candidate will assist a top producing Cedar Rapids metro area real estate agent and team in a fast-paced working environment. This position will keep us all organized and help us implement all the innovative ideas we have for making sure our customers are always getting the best possible service and experience.

Position Title: Executive Assistant/Transaction Coordinator

Hours: 40 hours per week (flexible hours but able to be "on call" some nights & weekends)

Compensation: Base + bonuses (based on experience/qualifications, paid as independent contractor)

Duties will include but are not limited to:

• Maintain and update client database
• Schedule showings, create itineraries and prepare marketing materials
• Process and oversee listings and sale pending homes with attention to detail
• Provide customer service to clients by providing feedback and communicating with the clients on a regular basis about the sale or purchase of their home
• Execute various administrative tasks such as coordinating open houses and ordering inspections/repairs
• Install and remove signs and marketing materials in listings
• Help with staging homes and preparing them for listing
• Once licensed help with showings as needed for team

Qualifications:

• Detail-oriented, highly organized, excellent communication skills, excellent customer service skills, self-starter, ability to multi-task, project management skills
• Must be willing to obtain a real estate license
• Proficient in Microsoft Word, Excel, Outlook, and Adobe InDesign, Photoshop, & Illustrator
• Bachelor’s Degree or equivalent experience
• Present yourself professionally
• Must have your own vehicle

All applicants will be kept confidential.