Executive Assistant and Office Manager

Summit Golf Brands; New York (NY); On-site; USD 85,000 - 110,000; Full time

Job summary

A leading company in high-end golf apparel is seeking an Executive Assistant & Office Manager in New York. The role involves supporting C-Suite executives, managing office operations, and coordinating events. Ideal candidates are organized, detail-oriented, and possess strong communication skills. This full-time position offers a competitive salary and benefits.

Benefits

Medical Insurance

Vision Insurance

401(k) with Company Match

14 Paid Holidays

Personal days

Wholesale discount on apparel

Bonus Potential

Qualifications

• Experience as an office manager or executive assistant.
• Proficiency in Microsoft Office.
• Strong communication and organizational skills.

Responsibilities

• Manage schedules and support for C-Suite executives.
• Coordinate travel and meetings for executives.
• Oversee office operations and events.

Skills

Communication

Time Management

Detail-oriented

Solutions-oriented

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Join to apply for the Executive Assistant and Office Manager role at Summit Golf Brands

Join to apply for the Executive Assistant and Office Manager role at Summit Golf Brands

This range is provided by Summit Golf Brands. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$85,000.00/yr - $110,000.00/yr

Base Pay: $85,000 to $110,000

• Medical Insurance
• Vision Insurance
• 401(k) with Company Match
• 14 Paid Holidays
• Personal days
• Other voluntary benefits
• Wholesale discount on personal use SGB apparel
• Bonus Potential

Company Overview & Job Description:

Summit Golf Brands ("SGB") is seeking a full-time Executive Assistant & Office Manager. Summit Golf Brands is a leading manufacturer of high-end golf apparel and sportswear. Our portfolio of brands, including B. Draddy, Zero Restriction and Fairway & Greene, have a wholesale distribution network extending across 25 countries and encompassing over 3,500 golf clubs and resorts worldwide.

The Executive Assistant & Office Manager works in our New York Headquarters Office and reports to our Chief of Staff. This position is responsible for managing the daily schedules and support for the CEO, President and Creative Director in addition to managing the operations and administrative office duties to ensure effectiveness and efficiency. The ideal candidate will be an energetic professional who doesn't mind wearing multiple hats in a fast-paced work environment. This person should be experienced in handling a wide range of administrative and executive support-related tasks. This candidate can work independently, excels in communication with colleagues and clients, has keen attention to detail and is capable of creating solutions for problems as they arise. In addition, this person should be highly organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Responsibilities:

Executive Assistant to the CEO, President and Creative Director:

• Coordinate and plan all Domestic & International travel including booking private cars for transportation.
• Optimize Outlook Calendar for CEO, President, and Creative Director to ensure alignment with major company initiatives - including daily meeting reminders for each executive.
• Submit Weekly Expense Reports for our C-Suite Executive Team.
• Prepare, compose, and type letters/memos/emails/presentations for our C-Suite Executive Team.
• Serve as the liaison between Executive Team and Sales, Marketing, Design Teams on various projects and communication.
• Screen and direct calls, mail, and other communication to the appropriate person within the organization.

Office & Showroom Management:

• Manage all operations of our New York Headquarter Office and Showroom.
• Maintain the operations of our NY Showroom including Outlook calendar management for key client meetings.
• Communicate all Showroom appointments with the Leadership Team on a weekly basis.
• Manage all cross-department communication - Holiday, Office announcements, Office Events, Corporate Lunches.
• Partner with HR, IT, and Managers on candidate and new hire requests.
• Coordinate onsite catering needs for key client showroom meetings and events.
• Willingness to engage with clients who visit our New York Headquarters for Showroom and Executive Meetings.

Event Planning:

• Coordinate all planning and logistics of Executive Leadership Offsite Meetings.
• Coordinate all planning and logistics for Company Office Events including Annual Christmas Party. Identify venues, vendors, activities etc., while working within the budget parameters set for such events.
• Coordinate event logistics and services, including technology and equipment needed to run the event, food, drinks, air and ground transportation, lodging, and more.
• Outline the scope of events, including time, date, location, and budget to present to leadership.
• Negotiate and manage vendor contracts that align with budget and goals of the event.
• Managing the setup, teardown, and cleanup of the event.

Experience:

• Previous experience as an office manager, executive assistant to c-suite executives, or similar position.
• Excellent communication skills for both internal and client facing interactions.
• Strong work ethic and self-motivated.
• Solutions-oriented mindset.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Detail-oriented, extremely well organized with strong time management skills.
• Ability to multi-task, prioritize and meet stated deadlines.
• Ability to maintain confidentiality and handle information with discretion.
• Strong communication skills to ensure that everyone has realistic expectations.
• Creative and original thinker.
• Ability to manage your own time and keep others on the schedule.
• Ability to budget appropriately and process payments.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Retail Apparel and Fashion

Referrals increase your chances of interviewing at Summit Golf Brands by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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