Executive Administrative Coordinator

Marsh & McLennan Companies; City of White Plains (NY); On-site; USD 51,000 - 96,000; Full time

Job summary

A leading company seeks an Executive Assistant to support key executives. This role involves calendar management, travel coordination, and office management tasks. The ideal candidate will have extensive executive assistant experience and strong organizational skills. Join a vibrant team that values diversity and offers competitive benefits.

Benefits

Generous time off, including personal and volunteering

Tuition reimbursement and professional development opportunities

Hybrid work: must be in the office 4 days a week

Charitable contribution match programs

Stock purchase opportunities

Qualifications

• 5+ years of executive assistant experience.
• Strong communication skills both written and verbal.
• Experience with building management and vendors.

Responsibilities

• Support the Chief Operating Officer, CIO, and MMA Controller.
• Manage calendars, coordinate travel, and track expenses.
• Organize meetings and provide associated materials.

Skills

Time Management

Organizational Skills

Communication

Tools

Outlook

Excel

PowerPoint

Job description

Company:Marsh McLennan Agency

Description:

Our not-so-secret sauce.

Award-winning, inclusive, Top Workplace culture doesn’t happen overnight. It’s a result of hard work by extraordinary people. More than 9,000 of the industry’s brightest talent drive our efforts to deliver purposeful work and meaningful impact every day. Learn more about what makes us different and how you can thrive as an Executive Assistant at MMA.

Marsh McLennan Agency (MMA) provides business insurance, employee health & benefits, retirement, and private client insurance solutions to organizations and individuals seeking limitless possibilities. With 170 offices across North America, we combine the personalized service model of a local consultant with the global resources of the world’s leading professional services firm, Marsh McLennan (NYSE: MMC).

A day in the life.

This position is for a seasoned administrative professional supporting key members in our corporate group. As the Executive Assistant, your primary role will be to support the Chief Operating Officer, CIO, and MMA Controller. You will be responsible for calendar management, coordinating travel, submitting, and tracking expenses, as well as day-to-day business tasks in addition to collaborating on projects and initiatives. As the Executive Assistant, you will organize both large- and small-scale meetings and provide the associated meeting materials.

This position requires 4 days in our White Plains, NY office. You will be responsible for light office management duties such as accepting packages, office supply tracking and replacement, mail sorting, corresponding with building management, etc. This person will provide backup assistance to other executive administration and teams as needed.

Our future colleague.
We’d love to meet you if your professional track record includes these skills:

• 5+ years of executive assistant experience

• Excellent time management and organizational skills

• Strong communication skills both written and verbal

• Advanced knowledge of Outlook, Excel, and PowerPoint

• Experience with building management and vendors to ensure the office environment is safe, functional, and well-maintained.

• Exposure supporting various departments as needed, such as assisting with project coordination and administrative tasks

These additional qualifications are a plus, but not required to apply:

• Insurance industry experience

We know there are excellent candidates who might not check all of these boxes. Don’t be shy. If you’re close, we’d be very interested in meeting you.

Valuable benefits.

We value and respect the impact our colleagues make every day both inside and outside our organization. We’ve built a culture that promotes colleague well-being through robust benefit programs and resources, encourages professional and personal development, and celebrates opportunities to pursue the projects and causes that give colleagues fulfilment outside of work.

Some benefits included in this role are:

• Generous time off, including personal and volunteering

• Tuition reimbursement and professional development opportunities

• Hybrid work: must be in the office 4 days a week

• Charitable contribution match programs

• Stock purchase opportunities

To learn more about a career at MMA, check us out online: http://marshmma.com/careers or flip through our recruiting brochure: https://bit.ly/3Qpcjmw

Follow us on social media to meet our colleagues and see what makes us tick:

• https://www.instagram.com/lifeatmma/

• https://www.facebook.com/LifeatMMA

• https://www.linkedin.com/company/marsh-mclennan-agency/

The applicable base salary range for this role is $57,100.00 - $85,700.00. The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other wellbeing programs as well as employee assistance programs.

Who you are is who we are.

We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. We are always seeking those with ethics, talent, and ambition who are interested in joining our client-focused teams.

Marsh McLennan and its affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.

The applicable base salary range for this role is $51,300 to $95,600. The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives. We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.