Executive Administrative Associate - Special Projects Manager (HEA)

City University of New York; New York (NY); On-site; USD 78,000 - 87,000; Full time

Job summary

A leading university in New York seeks an Executive Administrative Associate to support the President’s Office. This role involves project management, administrative support, and collaboration with various stakeholders. The ideal candidate will have a Bachelor's degree and significant experience in project management and administration, along with strong communication skills. The position offers a competitive salary and a comprehensive benefits package.

Benefits

Health Plans

Retirement/Pension Benefits

Tuition Waivers

Paid Time Off

Qualifications

• Bachelor's degree and six years' related experience required.
• Experience in project management and administrative support preferred.

Responsibilities

• Manage projects and ensure timelines and milestones are met.
• Oversee administrative functions for the President’s Office.
• Lead cross-departmental projects on behalf of the President's Office.

Skills

Organizational Skills

Communication

Project Management

Interpersonal Skills

Time Management

Education

Bachelor's degree

Advanced degree

Tools

Microsoft Office

Project Management Tools

Job description

Executive Administrative Associate - Special Projects Manager (HEA)

GENERAL DUTIES

Supports a Campus or University Executive as a confidential assistant in a variety of activities and initiatives as a key team member.

• Organizes and manages projects involving different areas of the Campus or University community, with responsibility for project outcomes

• Represents the Executive's unit in Campus or University-wide activities, including committees, special initiatives, and implementation of new processes or technology

• Independently carries out a portfolio of responsibilities under the Executive's purview, such as approvals, student interactions, and monitoring of key activities

• Manages communications within and outside the unit related to areas of responsibility

• May serve as Manager of a large Executive Office

• Performs related duties as assigned.

Job Title Name: Confidential Executive Associate

CONTRACT TITLE

Higher Education Associate

FLSA

Exempt

CAMPUS SPECIFIC INFORMATION

Lehman College, of The City University of New York, ranks among the top five institutions in the nation for fostering social mobility. A four-year Hispanic-Serving Institution in the Bronx, Lehman offers bachelor’s, master’s, and advanced degrees and certificate programs in the Liberal Arts, sciences, and professions. The College’s community-driven mission and notable academic programs attract a diverse, international enrollment of over 15,000 students who take courses on its 37-acre, tree-lined campus and online degree programs. Many thousands more community members benefit yearly from its active cultural, educational, health, and economic outreach programs and services.

Reporting to the President’s Office Chief of Staff, the Executive Administrative Associate/Special Projects Manager will oversee initiatives and projects within the President’s Office. This proactive individual will excel in project management, providing exceptional organizational and administrative support. Core responsibilities include:

Project Management

• Develop and implement project plans, ensuring timelines, milestones, and resource allocation are adhered to.

• Collaborate with stakeholders to achieve project objectives efficiently.

• Prepare regular progress reports and presentations for the President and other stakeholders.

• Serve as a trusted advisor to the Chief of Staff and the President on sensitive matters and strategic initiatives.

Administrative Support:

• Oversee administrative functions for the President’s Office, coordinating meetings and events.

• Handle confidential information with discretion and professionalism.

• Manage communication flow between the office and both internal and external stakeholders.

Team Collaboration:

• Lead cross-departmental projects on behalf of the President's Office.

• Represent the President's Office in campus-wide committees and task forces.

• Collaborate with various sections of the President's Office, including Government Affairs and Fiscal Affairs, to ensure project success.

• Actively participate in team meetings and share best practices to drive organizational success.

MINIMUM QUALIFICATIONS

Bachelor's degree and six years' related experience required.

OTHER QUALIFICATIONS

Preferred Qualifications:

• Advanced degree in a relevant field.

• Experience in project management and administrative support, preferably in an educational or nonprofit setting.

• Strong organizational and time management skills.

• Excellent verbal and written communication skills.

• Proficiency in Microsoft Office suite and project management tools.

• Ability to handle confidential information with integrity.

• Flexibility to adapt to changing priorities.

• Strong interpersonal skills.

COMPENSATION

$78,477 - $86,645 Salary commensurate with education and experience.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 6.09% with additional increases of 3.25% effective 9/1/2025 and 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the appropriate Job ID or Title. Submit a resume and cover letter.

CLOSING DATE

Review of resumes to begin June 6, 2025.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

We are committed to enhancing our diverse academic community by actively encouraging people with disabilities, minorities, veterans, and women to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion. EO/AA Employer.

Job ID

30300

Location

Lehman College