Executive Assistant and Office Manager

Homes by CM Watson; Fishers (IN); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Three weeks of paid time off

Company-wide holiday break

Job summary

Homes by C.M. Watson, a family-owned design-build firm in Central Indiana, seeks an Executive Assistant and Office Manager to support the Owner and coordinate day-to-day operations.

The role emphasizes turning conversations into actionable items, maintaining confidentiality, and improving administrative systems. The ideal candidate brings strong organizational skills, discretion, and the ability to manage multiple priorities in a busy construction environment.

Qualifications

• Past experience as Executive Assistant, Office Manager, Administrative Coordinator, or similar role.
• Ability to support a busy executive with multiple projects and priorities.
• Strong organizational and follow-through abilities.
• Proactive, with good judgment and discretion.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office 365 and builder-trend familiarity encouraged.

Responsibilities

• Manage Owner's calendar, appointments, meetings, priorities, and follow-ups.
• Translate conversations into organized tasks and deadlines.
• Provide accountability to keep priority items moving forward.
• Prepare agendas, capture notes, assign actions, and monitor completion.
• Organize emails, documents, files, and company information.
• Coordinate internal and external meetings with stakeholders.
• Support general office operations and maintain a professional environment.
• Receive deliveries, greet visitors at the Fishers office.
• Prepare reports, presentations, spreadsheets, and correspondence.
• Coordinate information across ownership, design, production, estimating, accounting, HR.

Skills

Organizational skills

Prioritization

Follow-through

Communication

MS Office 365

Buildertrend

AI tools

Independent work

Proactive support

Tools

Buildertrend

Microsoft Office 365

Job description

Homes by C.M. Watson

Executive Assistant and Office Manager

Location: Fishers, IN (On-site)

Bring Clarity, Organization, and Momentum to a Growing Company.

Homes by C.M. Watson is a family-owned design-build firm specializing in luxury custom homes, major renovations, residential gymnasiums, additions, and highly personalized residential projects throughout Central Indiana. Behind every successful project is an organized and responsive team that keeps communication, priorities, and information moving forward.

Our Core Values:

• Do all we can to make the best customer experience possible
• Honesty & Integrity: We do what is right in every situation, communicate honestly, and complete our work with integrity.
• We Take Pride in Our Work: We stand behind our craftsmanship, support our trade partners, and take pride in every project we complete.
• Balance: We value strong performance while supporting a healthy balance between work, family, and personal life.

Homes by C.M. Watson is seeking a proactive Executive Assistant and Office Manager to support the Owner and help coordinate the company's day-to-day office operations. This is more than a traditional administrative position. The right person will help organize priorities, manage follow-ups, create accountability, anticipate needs, and ensure important commitments do not get lost in a busy construction environment.

The ideal candidate is comfortable supporting an owner who manages multiple projects and frequently changing priorities, can turn conversations into clear action items, and knows how to follow through without constant supervision. Construction experience is helpful but not required. Strong organization, judgment, technology skills, and the desire to become an expert in the company's systems are more important.

Key Responsibilities

• Manage the Owner's calendar, appointments, meetings, priorities, and follow-up items.
• Help translate ideas, conversations, and commitments into organized tasks and deadlines.
• Provide respectful accountability and ensure priority items continue moving forward.
• Prepare meeting agendas, capture notes, assign action items, and monitor completion.
• Organize email communications, documents, files, and company information.
• Coordinate internal and external meetings with employees, clients, vendors, and professional partners.
• Support general office operations and maintain an organized, professional work environment.
• Receive deliveries, greet visitors, and serve as a dependable point of contact at the Fishers office.
• Prepare, format, and organize reports, presentations, spreadsheets, and correspondence.
• Coordinate information between ownership, design, production, estimating, accounting, and HR.
• Participate in company meetings to remain informed about projects and business priorities.
• Learn Buildertrend thoroughly and help the team understand software improvements and updates.
• Improve administrative processes, templates, systems, and standard operating procedures.
• Protect confidential business, employee, client, and financial information.
• Anticipate needs and complete recurring responsibilities without waiting to be reminded.

Qualifications

• Previous experience as an Executive Assistant, Office Manager, Administrative Coordinator, or similar position.
• Exceptional organizational, prioritization, and follow-through skills.
• Ability to support a busy executive with multiple projects and competing priorities.
• Able to ask clarifying questions, request timely decisions, and follow up professionally on outstanding action items.
• Ability to provide proactive administrative support while respecting decision-making authority and professional boundaries.
• High level of integrity, discretion, reliability, and professional judgment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office 365, including Outlook, Word, Excel, and Teams.
• Comfortable learning Buildertrend and becoming an internal resource for company software.
• Willing to use company-approved AI, automation, and digital tools in accordance with confidentiality, data-security, and company-use policies.
• Ability to work independently and identify what needs to happen next.
• Construction, design-build, remodeling, or professional-services experience is helpful but not required.
• This position does not directly manage accounts payable, accounts receivable, or bookkeeping.

Pay and Benefits

• Full-time, W-2 Employment
• Annual salary of $60,000-$75,000, based on executive-support experience, organizational ability, and qualifications.
• Long-term opportunity to become a trusted and influential member of the company's leadership support team.
• Schedule: Monday through Friday, 9:00 AM to 5:00 PM. Occasional additional hours may be required for meetings or business needs.
• Health insurance.
• 401(k) with company match of up to 3%.
• Three weeks of paid time off.
• Company-wide holiday break from Christmas Eve through New Year's Day.

Why Homes by C.M. Watson?

At Homes by C.M. Watson, you will work closely with ownership and have a direct impact on how the company communicates, organizes priorities, and prepares for continued growth. You will join a small, collaborative team where initiative and dependable follow-through are genuinely valued. The role offers variety, responsibility, and the opportunity to improve systems rather than simply maintain them. For someone who enjoys creating order, supporting others, and becoming the person a team can rely on, this is a meaningful opportunity.

Homes by C.M. Watson is an equal opportunity employer. Employment decisions are based on qualifications, merit, and business needs.