Executive Assistant and Front of House Manager

Architypes Talent Ltd; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

Architypes Talent Ltd in New York City seeks an Executive Assistant and Front of House Manager to support the Chief Executive, run the office and welcome clients on site. The role combines diary and inbox ownership with front of house responsibilities to ensure smooth daily operations for an international, design‑led business.

You will coordinate complex travel across time zones, prepare material for board and leadership meetings, and maintain discretion handling confidential matters with

Qualifications

• Experience supporting at chief executive, founder or board level.
• Excellent written and verbal communication with strong judgement.
• Comfortable in a fast-moving, international business environment.

Responsibilities

• Executive support: full diary and inbox ownership for the chief executive across multiple time zones.
• Front of house and office: manage arrival experience, facilities, suppliers, health and safety, and in‑office events.
• Host client meetings and support leadership with ad hoc requests.

Skills

Executive support

Diary management

Inbox management

Travel coordination

Stakeholder liaison

Tools

Microsoft 365

Job description

Executive Assistant and Front of House Manager

New York City, Manhattan

Reporting to the Chief Executive

The role

This is an executive assistant role at chief executive level, with the front of house and the running of the office alongside it. Our client is an international, design‑led business and the New York office is both a working floor and the place clients are brought to. The person in this seat holds the chief executive's week together and is the first person every visitor meets.

Executive support

Full diary and inbox ownership for the chief executive, across several time zones.

International travel, itineraries, visas and expenses.

Board and leadership meeting preparation, including agendas, papers, actions and follow up.

First point of contact and gatekeeper, handling confidential and commercially sensitive matters with complete discretion.

Drafting correspondence and preparing documents and presentations on the chief executive's behalf.

Holding relationships with clients, partners and senior stakeholders on the chief executive's behalf.

Front of house and office

Owning the arrival experience for clients and visitors.

Running the office day to day, including suppliers, facilities, access, deliveries and health and safety.

Hosting client meetings, hospitality and in‑office events.

Supporting the wider leadership team with ad hoc requirements.

Experience

Substantial executive assistant experience supporting at chief executive, founder or board level.

Comfortable in a fast moving international business where the day changes.

Excellent written and spoken communication, and the judgement to know what to pass on and what to deal with.

Confident across Microsoft 365.

Someone who takes ownership rather than waits to be asked.