Executive Assistant and Board Liaison

Fordham; New York (NY); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Flexible spending accounts

Retirement plans

Life insurance

Short and long-term disability

Employee assistance program (EAP)

Tuition remission

Generous time off

Job summary

Fordham University is seeking an Executive Assistant and Board Liaison to provide high-level administrative and governance support to the CFO and senior Business & Operations leadership. The role coordinates complex scheduling, board materials, and executive communications while safeguarding confidential information in a fast-paced university environment.

Reporting to the Assistant Vice President for Finance Operations and Strategy, you will enable seamless governance, oversee meeting logistics,

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience.
• Minimum of 5 years of progressively responsible administrative experience supporting senior executives, preferably in higher education, nonprofit, government, or another complex organization.
• Experience supporting Board, committee, governance, or senior leadership activities.
• Excellent written and verbal communication skills, including the ability to prepare and edit polished executive and governance materials.

Responsibilities

• Manage complex scheduling and calendar coordination for the CFO and designated members of the Business & Operations senior leadership team.
• Serve as the primary administrative liaison for Board and committee activities, coordinating materials, deadlines, and governance documentation.
• Plan and coordinate divisional meetings, retreats, staff events, and executive travel logistics.
• Prepare, edit, and distribute briefing materials, agendas, and governance documents for leadership meetings and Board sessions.
• Maintain confidential and sensitive information with discretion and professionalism.

Skills

Executive calendar management

Governance support

Communication

Discretion & judgment

Project coordination

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Microsoft Office

Zoom

Job description

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program ( EAP ); tuition remission; and generous time off.

• medical, dental, and vision insurance
• flexible spending accounts
• retirement plans
• life insurance
• short and long-term disability
• employee assistance program ( EAP )
• tuition remission
• generous time off

Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Reporting to the Assistant Vice President for Finance Operations and Strategy, with a dotted reporting line to the Chief Financial Officer, the Executive Assistant and Board Liaison provides high-level executive, administrative, and governance support to the CFO and designated members of the Business & Operations senior leadership team. The position serves as a central coordination point for executive scheduling, Board and committee activities, leadership meetings, and related administrative operations. Working closely with senior leaders, trustees, the Office of the President, the University Secretary, and administrative colleagues across the University, the Executive Assistant and Board Liaison ensures executives are well prepared and governance activities are coordinated accurately and on schedule. The role requires exceptional judgment, discretion, organization, attention to detail, and the ability to anticipate needs and manage competing priorities in a fast-paced executive environment.

Essential Functions

Executive Scheduling and Administrative Support

Manages complex scheduling and calendar coordination for the Chief Financial Officer and designated members of the Business & Operations senior leadership team, exercising judgment in prioritizing requests and resolving competing demands. Serves as a primary administrative point of contact for internal and external stakeholders seeking access to supported executives and coordinates with administrative colleagues across the University. Coordinates meeting logistics and ensures supported executives have the agendas, briefing materials, background information, and logistical details necessary for effective participation. Prepares and edits correspondence, agendas, meeting materials, briefing documents, notes, and other executive communications as requested. Maintains organized executive records and tracks selected commitments, deadlines, and follow-up items arising from senior leadership activities.

Board and Committee Coordination

Serves as the primary administrative liaison to the University Secretary for assigned Board and committee activities supported by the CFO organization. Manages the administrative calendar and workflow for assigned Board and committee meetings, including scheduling, agenda development, materials deadlines, meeting preparation, and follow-up. Coordinates with Finance and Business & Operations leadership to collect, organize, review, and submit accurate and timely Board and committee materials. Maintains Board portal materials, governance records, historical files, committee rosters, calendars, and other assigned governance documentation. Tracks Board-related deliverables and coordinates with responsible parties to ensure deadlines and governance requirements are met. Supports recurring governance activities, including committee planning, orientation materials, policy and conflict-of-interest documentation, and other Board-related processes as assigned.

Divisional Coordination and Events

Supports planning and execution of Business & Operations leadership meetings, retreats, divisional meetings, staff events, and other senior leadership convenings. Coordinates executive travel, conference registrations, itineraries, and related logistics as assigned. Coordinates event and meeting logistics, including scheduling, space, catering, audiovisual support, materials, attendance, and vendor coordination. Serves as a liaison among the CFO , senior leadership, trustees, the University Secretary, the Office of the President, and administrative colleagues across the University. Handles confidential and sensitive information with discretion and maintains effective working relationships with senior internal and external stakeholders.

Essential Functions Note

This list is not intended to be an exhaustive list.
The University may assign additional related duties as necessary.

Management Responsibilities

May provide peer-level coordination or subject-matter guidance to colleagues performing similar work and/or student, part-time workers, including helping organize tasks, clarify priorities, or review work for quality or consistency.

Required Qualifications: Education and Experience

Bachelor's degree or equivalent combination of education and relevant experience.

Minimum of 5 years of progressively responsible administrative experience supporting senior executives, preferably in higher education, nonprofit, government, or another complex organization.

Required Qualifications: Knowledge and Skills

Demonstrated experience managing complex executive calendars and coordinating meetings involving senior internal and external stakeholders. Experience supporting Board, committee, governance, or senior leadership activities. Exceptional organizational skills and demonstrated ability to manage multiple priorities, deadlines, and stakeholders. Excellent written and verbal communication skills, including the ability to prepare and edit polished executive and governance materials. Strong judgment, discretion, attention to detail, and demonstrated ability to handle confidential and sensitive information. Strong interpersonal skills and professional presence when working with trustees, executives, faculty, staff, and external partners. Ability to anticipate needs, independently resolve routine issues, and exercise judgment in prioritizing competing or sensitive requests. Proficiency with Google Workspace, Microsoft Office, Zoom, and related productivity tools, with the ability to learn Board portals, document management systems, and scheduling platforms.

Preferred Qualifications

Experience working in a university or mission-driven nonprofit environment. Experience supporting a CFO , cabinet-level executive, or Board committee. Familiarity with Board governance platforms such as Diligent or similar systems. Experience coordinating executive travel, leadership retreats, or institutional events.

Minimum Starting Salary

Minimum Starting Salary $85,000

Maximum Starting Salary

Maximum Starting Salary $100,000

Note

Note Salary is commensurate with qualifications, experience, and skills.

Is this a Union position?

No

Posting Number

Posting Number A1177P

Number of Vacancies

Number of Vacancies 1

Start Date

Start Date ASAP

Posting Date

Posting Date 11/02/2026

Special Instructions

EEO Statement

Fordham University is committed to excellence and welcomes candidates of all backgrounds.

Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Physical Activity and Work Environment

• Sitting Often
• Repetitive Hand Motion (such as typing)
• Repetitive Hand Motion (such as typing) Often
• Hearing, Listening, Talking Often
• Standing
• Standing Seldom
• Walking
• Walking Seldom
• Running
• Running Not Required
• Bending, Stooping, Kneeling, squatting, Crouching, Crawling
• Bending, Stooping, Kneeling, squatting, Crouching, Crawling Not Required
• Climbing stairs Not Required
• Climbing ladders
• Climbing ladders Not Required
• Reaching overhead
• Reaching overhead Not Required
• Pulling, pushing
• Pulling, pushing Not Required
• Shoveling
• Shoveling Not Required
• Lifting - up to 20 pounds
• Lifting - up to 20 pounds Not Required
• Lifting - up to 50 pounds
• Lifting - up to 50 pounds Not Required
• Lifting - over 50 pounds Not Required

Work Environment Office Environment: Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents

Supplemental questions you will be required to answer on the application (No action is needed on this page)

Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor's degree or an equivalent combination of education and relevant experience?
  • Yes
  • No
• * Do you have a minimum of 5 years of progressively responsible administrative experience supporting senior executives, preferably in higher education, nonprofit, government, or another complex organization?
  • Yes
  • No