Executive Assistant, Amazon Ads

Socket.dev; New York (NY); On-site; USD 66,000 - 107,000; Full time

Job summary

Amazon in New York, NY is seeking an Executive Assistant to support 2-3 Directors in the Ads Finance team. This in-office role requires five days on-site and focuses on calendar management, travel planning, and team coordination.

The candidate will partner with leadership to drive efficient operations, supporting the organization with confidential information and a proactive, solutions-driven approach.

Qualifications

• 3+ years of senior level leadership support, or 1+ years of Amazon experience.
• High school or equivalent diploma.
• Experience with Microsoft Office products and applications.
• Experience with executive level calendar management.
• Experience in a fast-paced, high-tech company.
• Experience managing multiple calendars.

Responsibilities

• Manage complex calendar and scheduling for the Directors.
• Coordinate domestic and international travel and process expense reports.
• Organize team activities and meetings, including agendas and off-sites.
• Support the EA team to foster a cohesive working environment.
• Collaborate with leadership and other EAs to provide cross-team support.

Skills

Executive support

Calendar management

Microsoft Office

Travel coordination

Education

High school diploma

Job description

Do you believe that details matter and want to be part of a growing, global team? If you enjoy working in an environment that fosters career development, ownership, with opportunity to optimize processes this is the role for you. We are looking for a bright, well organized and self-motivated Executive Assistant to support 2-3 Directors in the Ads Finance team. The team is looking for a driven individual with a history of high performance to support this growing organization.

This role requires five (5) days a week in office.

Key job responsibilities

• Management of complex calendar and scheduling to support the Directors.
• Manage both domestic and international travel and process expense reports.
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events).
• Assist the EA team to foster a cohesive and effective work environment.
• Work closely with the leadership team and other Executive Assistants across the organization to provide support to the organization.

A day in the life

• Proactively manage complex calendars to ensure deliverables are met.
• Coordinate calendars across multiple teams to proactively plan for key business cycles.
• Effectively and proactively supporting Directors and other team members.
• Act as a gatekeeper by balancing customer obsession and backbone.
• Ensure timely action by organizing, prioritizing, and addressing sensitive, confidential information and requests.
• Submit expense reports.
• Coordinate global schedules, travel arrangements, and seamless meeting logistics in a cost-effective manner.
• Coordinate closely with Recruiting teams, Facilities team, HR team, and other Executive Assistants within the Finance Operations and the larger Amazon community.
• Drive completion of key deliverables and overdue items.
• Assist with event coordination (including team meetings and morale events).
• Creatively solve complex problems while building sustainable, scalable mechanisms.

About the team

Team Culture

Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences. Amazon's culture of inclusion is reinforced within our 16 Leadership Principles, which remind team members to seek diverse perspectives, learn and be curious, and earn trust.

Work/Life Balance

Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren’t focused on how many hours you spend at work or online. Instead, we’re happy to offer a flexible schedule so you can have a more productive and well-balanced life- both in and outside of work.

Mentorship and Career Growth

Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.

Basic Qualifications:

• 3+ years of senior level leadership support, or 1+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications
• Experience with executive level calendar management

Preferred Qualifications:

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.

USA, NY, New York - 66,300.00 - 107,100.00 USD annually