Strategic Executive Assistant & Donor Relations Coordinator

SUMMIT AREA YMCA; Summit (NJ); On-site; USD 52,000 - 60,000; Full time

Benefits offered by this job

Subsidized medical, dental, and vision

Life and long‑term disability

Paid vacation and holidays

Free YMCA family membership

Discounts on YMCA programs

Professional development opportunities

12% employer retirement contribution

Job summary

The Summit Area YMCA seeks an Executive Assistant & Advancement Coordinator to support the CEO and Vice President of Advancement. This role blends executive administration with donor communications, development operations, and event support, involving board engagement and external partnerships.

You will manage calendars, prepare materials, handle confidential information, and coordinate fundraising activities while growing within a mission-driven organization.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• Experience in nonprofit or advancement support is a plus.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Discretion with confidential information.

Responsibilities

• Provide proactive administrative support to CEO and VP of Advancement.
• Coordinate board, committee, and staff meetings; prepare agendas and materials; take minutes.
• Manage fundraising database and donor records; ensure data integrity.
• Prepare donor communications, reports, and board materials.
• Support fundraising initiatives and special events; assist Annual Campaign.
• Collaborate with board, donors, volunteers, and vendors; maintain organized files.

Skills

Highly organized

Anticipate needs

Attention to detail

Clear communication

Discretion

Problem solving

Interpersonal skills

Education

Bachelor’s degree in business administration or related field

Tools

Bloomerang

Daxko

CRM experience

Microsoft Office

Job description

The Summit Area YMCA seeks an Executive Assistant & Advancement Coordinator to support the CEO and Vice President of Advancement. This role blends executive administration with donor communications, development operations, and event support, involving board engagement and external partnerships.

You will manage calendars, prepare materials, handle confidential information, and coordinate fundraising activities while growing within a mission-driven organization.