Executive Assistant, Administrative Services

KPMG LLP; Tempe (AZ); On-site; USD 65,000 - 90,000; Full time

Job summary

KPMG LLP is seeking an Executive Assistant to support Partners and Managing Directors in the Executive Administrative Services Center. The role covers calendar management, meetings coordination, travel arrangements, client billing support, and drafting communications.

The ideal candidate has five+ years of experience in administrative or customer service roles, excellent communication skills, and the ability to manage multiple projects.

Qualifications

• Minimum five years in administrative or customer-service role.
• Excellent verbal and written communication.
• Ability to manage multiple projects and deadlines.
• Strong research and analytical skills.
• Experience supporting senior leaders preferred.
• Authorized to work in the U.S. without sponsorship.

Responsibilities

• Provide broad administrative services to Partners/MDs.
• Coordinate meetings, events, travel, and client billing support.
• Draft letters, communications, presentations, and social media posts.
• Build relationships with clients and act as liaison for PMDs.
• Collaborate with internal teams to solve day-to-day issues.
• Participate in team meetings and internal projects.
• Prioritize deadlines and work overtime as needed.
• Uphold professional and respectful work environment.

Skills

Calendar management

Communication

Client relationships

Research skills

Microsoft Office

Travel coordination

Problem solving

Education

High school diploma or GED

College coursework preferred

Tools

Microsoft Office Suite

Job description

KPMG is currently seeking an Executive Assistant to join our Executive Administrative Services Center (EASC) organization.

Responsibilities:

• Provide a broad scope of administrative services to Partners / Managing Directors, including managing calendars, coordinating meetings and events (client and internal), arranging catering and travel, providing engagement setup and client billing support, performing client and industry research, liaising with technology and other support teams, drafting letters, communications, presentations, and social media postings, assisting with marketing efforts, and providing other support/deliverables as needed
• Build relationships with internal and external clients; understand PMD priorities, projects, and preferences in order to meet expectations and add value; demonstrate professionalism and tact in all interactions; act as a liaison for PMDs with members of their teams, management, and external clients; handle confidential information with discretion
• Work with team members to navigate and solve day-to-day problems related to services, technology, relationships, or other issues, including collaborating with Digital Nexus or other internal teams/resources as appropriate
• Participate actively and constructively during Administrative Services team meetings and serve on internal project teams to grow knowledge and skills; contribute to the overall success of Administrative Services initiatives
• Prioritize competing requirements and/or deadlines effectively; work overtime as needed
• Act with integrity, professionalism, and personal responsibility to uphold KPMG's respectful and courteous work environment

Qualifications:

• Minimum five years of recent experience, either in administrative services or customer service-related role; industry knowledge in Audit, Tax, or Advisory services preferred
• High school diploma or GED required; completed coursework from an accredited college/university preferred
• Excellent verbal/written communication, with ability to effectively interact with individuals at all levels of the firm; able to build productive relationships with peers
• Strong trouble-shooting and organizational skills and capability to work on multiple projects simultaneously; solid analytical / research skills including the ability to take initiative in identifying solutions and communicating findings; proficiency in Microsoft Office Suite applications; exceptional web-based research skills and able to learn firm-wide applications
• Aptitude to promote a teaming culture with common goals and responsibilities as well as leverage strengths, expertise, and diverse perspectives to maintain a high-performing team
• Ability to work in the assigned Las Vegas or Phoenix office a minimum of three days per week, or within 24 hours’ notice, as needed
• Applicants must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future; KPMG LLP will not sponsor applicants for U.S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa)