Executive Assistant -- ADMINISTRATION -- Stonewall Jackson Memorial Hospital

Charleston Area Medical Center

Weston (WV)

On-site

USD 40,000 - 60,000

Full time

14 days+

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Job summary

Stonewall Jackson Memorial Hospital in Weston, WV is seeking an Executive Assistant – Administration to provide confidential support to the executive team. You will maintain calendars, prepare correspondence, arrange travel, and help ensure smooth daily operations with discretion and professionalism.

Requirements include 3–5 years of secretarial experience, 3–5 years in healthcare administration, and proficiency with Microsoft Office. Work schedule is Days, full-time, with negotiable salary.

Qualifications

3–5 years in secretarial experience required.
3–5 years in healthcare administration or similar executive level office environment preferred.
Proficiency of Microsoft Office with the ability to learn new software applications.

Responsibilities

Communicate effectively with executives and stakeholders while exercising good judgement.
Manage multiple priorities and meet deadlines.
Prepare agendas, write letters, arrange travel, create purchase orders.
Respond to patient inquiries and ensure timely, courteous service.
Demonstrate dependable, independent work habits and punctuality.

Skills

Secretarial experience

Healthcare administration

Microsoft Office

Education

High School Diploma or GED

Associate's Degree

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

Executive Assistant – Administration – Stonewall Jackson Memorial Hospital

Job Summary

With a patient centered culture, the Executive Assistant will provide confidential administrative support to the executive team displaying a high level of professionalism, organization, critical thinking and attention to detail.

Responsibilities

Communication
Communicate effectively and appropriately. Uses good judgement as to what to communicate to whom as well as the best way to get that accomplished. Speaks in a clear and credible manner, selecting the right tone for the situation and audience. Listens to others and follows direction.
Managing Multiple Priorities
Handles multiple assignments and priorities and fulfills all commitments. Readily accepts new responsibilities and adapts well to changes in procedures. Gives appropriate priority to various work demands. Prioritizes tasks and manages time to ensure that deadlines are met. Plans time and manages interruptions until the highest priority tasks are accomplished.
Quality of Work
Produce quality work such as policy and calendar management, report analysis, creation of agendas, writing letters, arranging travel, creating purchase orders, etc. that is highly accurate. Demonstrates attention to detail and reflects well on the organization. Is personally committed to high quality work and encourages others to have similar standards. Makes quality independent decisions.
Customer Focus
Demonstrates that internal and external customers are a high priority. Identifies needs and expectations through phone calls and/or emails and responds to them in a timely and effective manner. Anticipates and prevents delays or other things that can adversely affect the customer experience. Receives patient complaint calls and keeps customers informed about the status of pending actions.
Dependability
Makes and fulfills commitments and has an established pattern of working independently, meeting reasonable deadlines, and accepting responsibility for actions. Arrives to work on time and ready to contribute. Shows up for meetings well-prepared.

Knowledge, Skills & Abilities

Light work. Frequent lifting and/or carrying objects weighing up to 10 pounds with a maximum lifting of 25 pounds. Willingness to work flexible shifts; minimal travel may be required.

3-5 years in secretarial experience required. 3-5 years in healthcare administration or similar executive level office environment in a role supporting multiple business units preferred. Proficiency of Microsoft Office with the ability to learn new software applications.

Education