Executive Assistant & Academic Coordinator

University of California - Los Angeles Health; Los Angeles (CA); Vor Ort; USD 47.000 - 74.000; Vollzeit

Zusammenfassung

University of California - Los Angeles Health is seeking an Academic Coordinator and Executive Assistant for the Cornea and Uveitis Division of the Stein Eye Institute. You will support faculty, fellows, and residents, manage calendars, track deadlines, coordinate events, and assist with academic personnel actions and dossier preparation.

You will also handle schedule management, travel arrangements, and prepare reports for senior leadership.

Qualifikationen

• Bachelor's degree and/or equivalent combination of education and experience.
• Five (5) years minimum business operations and/or administration experience.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Analytical skills sufficient to interpret and apply University and campus policies; define problems: formulate logical conclusions, recognize alternatives.
• Strong written skills to prepare accurate, concise, and clear reports and documents.
• Communication and interpersonal skills sufficient to work effectively with university-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written.

Aufgaben

• Coordinate academic, research, and faculty affairs activities for the Cornea and Uveitis Division.
• Maintain calendars for faculty, fellows, and residents and align academic commitments with clinical schedules.
• Organize meetings, conferences, workshops, and educational events; track deadlines for courses, manuscripts, grants, and academic submissions.
• Prepare and submit academic dossiers for advancement and promotion of division faculty; support faculty academic advancement and promotion processes.

Kenntnisse

Discretion and confidentiality

Written communication

Interpersonal skills

Analytical thinking

Scheduling coordination

Ausbildung

Bachelor's degree or equivalent

Tools

Microsoft Office

Jobbeschreibung

University of California - Los Angeles Health is seeking an Academic Coordinator and Executive Assistant for the Cornea and Uveitis Division of the Stein Eye Institute. You will support faculty, fellows, and residents, manage calendars, track deadlines, coordinate events, and assist with academic personnel actions and dossier preparation.

You will also handle schedule management, travel arrangements, and prepare reports for senior leadership.