Executive Assistant (64492)

Ryobi Die Casting, Inc.; Shelbyville (IN); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

On-Site Health Clinic

Tuition Reimbursement

Apprenticeship Programs

Healthcare Benefits

Tool Purchase Plan

Company-Paid Uniforms

Profit Incentive Program

401(k) with Company Match

Job summary

Ryobi Die Casting (USA), Inc. in Shelbyville, IN seeks an Executive Assistant to provide one-on-one executive support to the President and serve as a liaison to the EMT and senior management.

The role manages calendars, travel, correspondence, and special projects while handling confidential matters with discretion. The ideal candidate is highly organized, with strong written and verbal communication skills, and capable of independent, proactive project management in a fast-paced, mission-driven

Qualifications

• High school diploma or equivalent required.
• 3+ years of administrative support or executive assistance experience.
• Strong written and verbal communication skills.
• Ability to handle confidential matters with discretion.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook, Visio).

Responsibilities

• Manage the President's calendar, travel plans, expense reports, confidential correspondence.
• Gatekeeper for direct access to the President's time and schedule.
• Communicate with EMT and senior management on program initiatives.
• Research and follow up on issues addressed to the President, including sensitive matters.
• Bridge communication between the President's office and internal departments.
• Keep the President informed of commitments and follow up appropriately.
• Lead special projects for the President with organizational impact.
• Draft acknowledgement letters and other deliverables to support leadership.
• Prioritize conflicting needs and meet deadlines under pressure.

Skills

Problem solving

Communication skills

MS Office

Time management

Executive support

Global compliance

Education

High school diploma or equivalent

Tools

MS Visio

Outlook

Excel

PowerPoint

Word

Job description

Job Summary

Reporting directly to the President, the Executive Assistant provides executive support in a one-on-one working relationship, serving as the primary point of contact for internal and external constituencies on matters pertaining to the Office of the President. This role also serves as a liaison to the executive management team (EMT) and senior management team, organizes and coordinates executive outreach and external relations efforts, and oversees special projects.

We're looking for someone creative who enjoys working within a small, entrepreneurial environment that is mission-driven, results-driven, and community oriented. Success in this role requires good judgment across a variety of situations, strong written and verbal communication, administrative and organizational skills, and the ability to balance multiple priorities. The ideal candidate can work independently on projects from conception to completion, and handle a wide variety of activities and confidential matters with discretion under pressure.

Essential Functions

• Complete a broad variety of administrative tasks for the President, including managing an active calendar, completing expense reports, composing confidential correspondence, and arranging complex travel plans and itineraries
• Plan, coordinate, and ensure the President's schedule is followed and respected, serving as a gatekeeper for direct access to the President's time
• Communicate directly, and on behalf of the President, with EMT members and others on programmatic initiatives
• Research, prioritize, and follow up on incoming issues and concerns addressed to the President, including sensitive or confidential matters
• Provide a bridge for smooth communication between the President's office and internal departments, maintaining credibility, trust, and support with senior management staff
• Keep the President well informed of upcoming commitments and responsibilities, following up appropriately
• Build relationships crucial to the organization's success and manage special projects for the President, some with organizational impact
• Draft acknowledgement letters, personal correspondence, and other deliverables that support the President's ability to lead the company
• Prioritize conflicting needs and handle matters expeditiously and proactively, following through on projects to successful completion under deadline pressure

Qualifications

Required:

• High school diploma or equivalent

Preferred Up To

• 8 years of experience in the field, OR
• Associate's degree plus 6 years of experience, OR
• Bachelor's degree plus 4 years of experience, OR
• Master's degree plus 2 years of experience

Additional Skills

• 3+ years of administrative support or executive assistance experience
• Strong problem-solving ability
• Excellent oral and written communication skills
• Proficient in MS Office applications (Word, Excel, PowerPoint, Visio, and Outlook)
• Ability to maintain a professional demeanor in a fast-paced, deadline-driven environment
• Highly organized, detail-oriented, and skilled at time management; able to work both independently and collaboratively
• Experience with global logistics, FCPA compliance, internal controls, or ISO 9001 is a plus

Physical Requirements & Working Conditions

• Ability to lift 40 pounds; ability to stand/walk for lengths of time
• Plant conditions, including exposure to noise, fumes, and cleaning chemicals
• Regular exposure to extreme temperatures; ability to lift and move up to 60 lbs.
• Normal office conditions about 50% of the time

Why Ryobi?

Ryobi Die Casting (USA), Inc. is a leading provider in the die casting market for the global automotive industry. We specialize in the manufacturing of aluminum castings (transmissions, subframes, and more) for diverse organizations, with our biggest consumers being Ford, GM, Toyota, and Honda. Our Shelbyville, Indiana campus employs over 1,000 people dedicated to producing high-quality parts delivered on time. This commitment has been recognized through our Excellence in Delivery and Quality and General Motors Supplier of the Year awards.

As a member of the Ryobi team, you will play a large role in producing high-quality, technically complex aluminum casting products for the automotive industry. We believe in partnering with our community and fostering relationships to ensure collective success.

Benefits for Full-Time Employees

• On-Site Health Clinic (no-cost access for all employees)
• Tuition Reimbursement
• US Department of Labor Apprenticeship Programs (Company Paid)
• Comprehensive Healthcare Benefits
• Employee Tool Purchase Plan
• Company-Paid Uniforms
• Annual Profit Incentive Program
• 401(k) with Company Match

Our Total Rewards program focuses on the overall health and financial well-being of our associates, providing market-competitive benefits to address the needs of our workforce and their families.

Ryobi Die Casting (USA), Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.