Executive Assistant 3

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 82,000 - 125,000; Full time

Job summary

University of California - Los Angeles Health is seeking an Executive Assistant to provide high-level executive and administrative support to the Department of Medicine leadership. The role manages calendars, communications, and confidential initiatives while coordinating priorities across leadership and stakeholders.

Annual range: $81,870.48-$124,570.08. The position requires a Bachelor's degree or equivalent, five years of progressive experience, and bilingual English/Spanish proficiency.

Qualifications

• Familiarity with the organization's processes, protocols and procedures.
• Thorough knowledge of common organization-specific and other computer application programs.
• Solid analytical / problem-solving skills.
• Political acumen and sensitivities to differing perspectives within all levels of the organization.
• Strong communication skills with staff, faculty, donors and external constituencies.
• Advising and counseling skills.
• Ability to use high-level discretion and maintain confidentiality.
• Ability to gather and analyze information.
• Ability to utilize computerized information with accuracy.
• Ability to follow oral and written instructions.
• Knowledge of English usage, grammar and punctuation.
• Bilingual (English/Spanish) required.
• Bachelor's degree and/or equivalent combination of education/experience
• Five (5) years of progressive experience.

Responsibilities

• Provide high-level executive and administrative support to departmental leadership.
• Manage complex calendars and communications across leadership and stakeholders.
• Coordinate priorities and confidential initiatives, serving as a trusted partner.
• Represent the department professionally in interactions with faculty, staff, and external constituents.

Skills

Calendar management

Communications

Confidentiality

Analytical thinking

Discretion

Information gathering

Bilingual English/Spanish

English grammar

Education

Bachelor's degree or equivalent

Tools

Office software

Job description

Description

The Department of Medicine is seeking to hire a motivated and experienced Executive Assistant to provide high-level executive and administrative support to departmental leadership within a fast-paced academic medical environment. This role manages complex calendars, communications, and confidential initiatives while coordinating priorities across leadership and key stakeholders. The incumbent serves as a trusted partner to executive leadership, independently managing highly sensitive projects, facilitating strategic initiatives, and acting as a professional representative of the department in interactions with faculty, staff, campus partners, and external constituents.

Annual range: $81,870.48-$124,570.08

Qualifications

Required:

• Familiarity with the organization's processes, protocols and procedures.
• Thorough knowledge of common organization-specific and other computer application programs.
• Solid analytical / problem-solving skills.
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
• Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing.
• Advising and counseling skills.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Ability to gather information and analyze information.
• Ability to utilize computerized information with accuracy and a reasonable rate of speed.
• Ability to understand and follow oral and written instructions.
• Knowledge of English usage, grammar and punctuation.
• Bilingual (English/Spanish) required.
• Bachelor's degree and or equivalent combination of education/experience
• Five (5) years of progressive experience. Equivalent combinations of education/experience may be considered.

Preferred

• Strong service orientation.
• Knowledge of federal regulations such as FERPA.