Executive Assistant

Boston Medical Center (BMC); Boston (MA); On-site; USD 62,500 - 87,500; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Career advancement opportunities

Job summary

A leading medical institution in Boston is looking for an experienced administrative professional to provide support to senior staff. The role includes drafting correspondence, managing contacts, and triaging communications. Ideal candidates have a Bachelor's degree and 3-5 years of office administration experience, alongside proficiency in Microsoft Office. Competitive compensation ranges from $62,500 to $87,500, supplemented by comprehensive benefits. This position offers an excellent opportunity for career advancement in a supportive environment.

Qualifications

• Bachelor's Degree in related field or equivalent experience.
• 3-5 years of progressively responsible office administration experience.
• 1-2 years of experience in project management or related areas.

Responsibilities

• Provide administrative support to Vice President, Medical Chair, or Chief Physician.
• Draft correspondence, prepare presentations, and manage contacts.
• Triage calls and schedule meetings.

Skills

Excellent communication skills

Organizational skills

Microsoft Office proficiency

Critical thinking skills

Education

Bachelor's Degree in related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Job description

Job Summary

Provides highly skilled administrative support to a Vice President, Medical Chair, or Chief Physician and his or her staff. General administrative support includes drafting correspondence, preparing presentations, reports, press releases, managing organizational contacts, attending meetings, preparing and distributing minutes; sorting mail and ordering supplies. Assists with research grant application, tracking grant reporting, and performing web research on federal research funding trends. Identifies articles and opportunities of interest to the department by reviewing websites and printed media. Acts as the first point of contact for the Office and triages calls from other departments, donors, the media, other scientists, politicians, advocacy partners and sometimes opposition groups. Schedules meetings, makes travel arrangements and processes travel reimbursements in a timely manner.

Education

Bachelor's Degree in related field is required or a combination of additional experience and training will be considered.

Experience

Three to five years of experience in progressively more responsible positions in office administration with a high proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint).

1-2 years professional work experience with project management, data management, policy research, non-profit fundraising, or related experience highly preferred.

• Excellent communication skills and diplomacy to interact and communicate effectively with external contacts and hospital staff.
• Must be exceptionally organized to multitask, prioritize and meet deadlines and schedules; must be able to keep others organized and on track.
• Excellent written and verbal communication skills.
• Good critical thinking skills and demonstrated comfort and ability to work independently once given direction.
• High proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint).

Compensation Range

$62,500.00- $87,500.00

This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.

NOTE

This range is based on Boston-area data, and is subject to modification based on geographic location.

Equal Opportunity Employer/Disabled/Veterans