Executive Assistant

ODL, Inc.; Zeeland (MI); Hybrid; USD 72,000 - 110,000; Full time

Benefits offered by this job

Health, Dental, and Vision insurance

401(k) with company match

Hybrid work environment - Remote Frid

Tuition Reimbursement

Paid Vacation and 10 Holidays

Health Club Reimbursement

Bonus program

Wellness program

Job summary

ODL in the United States (Michigan) is seeking an Executive Assistant to support the President and COO, handling confidential tasks with speed and accuracy. You will collaborate with the executive team and board of advisors, manage calendars, communications, and cross-functional coordination.

The role emphasizes discretion, initiative, and process improvement, with responsibility for improving internal operations, planning culture events, and maintaining a professional office image.

Qualifications

• 8 years’ experience in administrative role reporting directly to senior management.
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.
• Strong time-management skills and the ability to organize and coordinate multiple projects at once.
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
• Superb written and verbal communication skills.
• Ability to keep company confidences.
• Possess personal qualities of integrity, credibility, and commitment.

Responsibilities

• Support the President/COO and executive team with confidential, fast administrative tasks.
• Coordinate resources to expedite workflow and align with executive priorities.
• Maintain and refine processes to support the executive team and board.
• Create an upbeat office environment and lead ODL culture events.
• Plan and organize work to meet organizational goals and best practices.

Skills

Attention to Detail

Communication

Initiative

Planning and Organization

Customer Focus

Job description

RESPONSIBILITIES: Administration

With a primary responsibility of supporting the President/COO, provide support to the executive team as directed to ensure all administrative activities are completed confidentially with speed and accuracy for the executive team and board of advisors. Uses discretion, judgement, and knowledge of the organization to facilitate the executive team's activities and maintain confidentiality. Enhance organization reputation by accepting ownership for accomplishing new and different requests; consistently exploring opportunities to add value by anticipating where support may be needed. Maintain and refine internal processes that support the executive team, coordinating internal and external resources to expedite workflow. Plan and orchestrate work to ensure the executive team’s priorities are met, organizational goals are achieved, and best practices are upheld.

Office Environment

Create an environment that encourages an upbeat, fun, productive work environment and promotes positive employee relations. Maintain and builds upon the professional image of the office to ensure effective and efficient work conditions for all. Lead the effort to successfully plan and complete ODL Culture Events.

Core Competencies

• Attention to Detail
• Communication
• Initiative
• Planning and Organization
• Customer Focus

Candidate Requirements

• 8 years’ experience in administrative role reporting directly to senior management
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Superb written and verbal communication skills
• Ability to keep company confidences
• Possess personal qualities of integrity, credibility, and commitment.

The Value We Offer

• Health, Dental, and Vision insurance
• 401(k) with company match
• Hybrid work environment - Remote Fridays only
• Tuition Reimbursement
• Paid Vacation and 10 Holidays
• Health Club Reimbursement
• Bonus program
• Wellness program

The Executive Assistant is the supportive force that empowers the executive team and board of advisors. Reporting to the President and Chief Operating Officer he/she will be instrumental in the overall success of the organization. Provides multi-faceted administrative support and assistance to ensure effective use of executive team's time and productive interactions with staff and the public. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. The Executive Assistant will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. Given the changing nature of the executive landscape, we rely on our Executive Assistant for flexibility and foresight, while maintaining complete confidence on all subject matters. The Executive Assistant will be responsible for creating a welcoming and helpful environment that meets all internal and external customers’ needs.

Shift First Shift (United States of America)

OUR HISTORY

A Foundation Customers Trust With a heritage of creating products for the home that dates back to 1945, ODL remains synonymous with stability, quality, and confidence. Yet, after more than 75 years, we feel our best days are ahead of us. Thanks to our exceptional portfolio of entry doors and doorlights, the industry’s leading lineup of enclosed blinds, and an expanding international presence, the opportunities are limitless. Family-owned and privately operated, we aim to build upon what’s made us successful through the years: a culture of treating people well, coupled with constant innovation.