Executive Assistant

Gebrüder Weiss GmbH; Wood Dale (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Birthday leave

Flexible work

401(K) Plan

Tuition Reimbursement

Health benefits

Job summary

Gebrüder Weiss GmbH seeks an Executive Assistant to partner with senior leadership, ensuring seamless operations and effective communication across the organization. This on-site role in Wood Dale, IL supports calendars, travel, meetings, events, and confidential business matters.

The ideal candidate brings 5+ years of executive support experience, advanced MS Office skills, and outstanding organizational abilities.

Qualifications

• 5+ years of experience supporting senior executives in a fast-paced environment.
• Experience managing complex calendars, travel, events, and executive communications.
• Advanced Microsoft Office skills and strong written and verbal communication abilities.
• Bachelor's degree preferred.
• Comfortable leveraging AI tools to improve efficiency and productivity.

Responsibilities

• Manage executive calendars, travel, meetings, and communications.
• Coordinate leadership meetings, presentations, reports, and follow-up actions.
• Plan and execute executive events, customer meetings, and company functions.
• Support strategic projects, legal documentation, and confidential business matters.
• Partner with leaders across the organization to ensure priorities are executed effectively.

Skills

Executive support

Calendar management

Travel planning

Event planning

Confidential information handling

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Executive Assistant In this highly visible role, you will serve as a trusted partner to executive leadership, ensuring seamless operations, effective communication, and successful execution of key business priorities. Gebrüder Weiss has been delivering goods worldwide for 550 years. How have we managed to stay successful for so long? The answer is: by relying on employees who love to get things moving. If you want to move products on land, at sea or in the air and even CO₂-neutral at the request of the customer, then you become part of the global Gebrüder Weiss network. Know-how that I bring along

• 5+ years supporting senior executives in a fast-paced environment.
• Experience managing complex calendars, travel, events, and executive communications.
• Exceptional organizational, project management, and problem-solving skills.
• Ability to handle highly confidential information with professionalism and discretion.
• Advanced Microsoft Office skills and strong written and verbal communication abilities.
• Bachelor's degree preferred.
• Comfortable leveraging AI tools to improve efficiency and productivity.

Things, that inspire me

• Manage executive calendars, travel, meetings, and communications.
• Coordinate leadership meetings, presentations, reports, and follow-up actions.
• Plan and execute executive events, customer meetings, and company functions.
• Support strategic projects, legal documentation, and confidential business matters.
• Partner with leaders across the organization to ensure priorities are executed effectively.

Offers that convince me We offer competitive benefits, birthday leave, and a collaborative, people-first environment where employees are empowered to make an impact and enjoy coming to work every day. Benefits Discounts,Flexible work,401(K) Plan,Tuition Reimbursement,Development,Health offers,Events,Benefits Package Discounts Flexible work 401(K) Plan Tuition Reimbursement Development Health & Wellness Events Benefits Package More about our benefits * Gebrüder Weiss is an equal opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, citizenship status, national origin, ancestry, gender, sexual orientation, age, religion, creed, disability, marital status, veteran status, political affiliation, or any other factor protected by federal, state or local law.