Executive Assistant C-Suite

Elevate Teams LLC; United States; A distancia; USD 19.000 - 22.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remote work

Career growth

PTO & holidays

Bonuses

Wellness benefits

Employee support programs

Descripción de la vacante

Elevate Teams LLC is seeking an organized Executive Assistant to support a fast-paced executive leader. This role goes beyond traditional admin work, acting as a trusted right hand to drive structure, accountability, and execution.

You will manage the executive's calendar, coordinate meetings, handle email and prioritization, and maintain systems to keep priorities on track while protecting time for strategic work. Fully remote, with strong growth potential.

Formación

• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of discretion and professionalism.
• Strong attention to detail and follow-through.
• Proficiency with calendar management, email platforms, and productivity tools.
• Ability to work independently and make sound decisions.

Responsabilidades

• Own and manage the executive's calendar.
• Schedule, reschedule, and coordinate meetings.
• Prioritize competing demands and protect time for strategic work.
• Maintain visibility into upcoming commitments and deadlines.
• Provide reminders and preparation for upcoming meetings and events.
• Monitor and organize inboxes; draft responses and follow-ups.
• Create and oversee task lists and action plans; track goals.
• Prepare meeting agendas and supporting materials; capture action items.
• Coordinate travel arrangements and personal scheduling needs.
• Build and maintain organizational systems to improve productivity.

Conocimientos

Exceptional organizational skills

Time management

Written and verbal communication

Multitasking in fast-paced environment

Discretion and professionalism

Calendar management

Email platforms proficiency

Productivity tools

Herramientas

Calendar software

Email platforms

Productivity tools

Descripción del empleo

At Elevate Teams, we recruit, train, and place bilingual virtual assistants from Latin America with U.S. independent insurance agencies. We've built an 8-figure business on a simple belief: the right person, in the right role, changes everything.

We operate under EOS. Clarity, accountability, and hustle are not buzzwords here. They're how we run every meeting, every quarter, every hire.

We are seeking a highly organized, assertive, and proactive Executive Assistant to support a fast-paced executive leader. This is not a traditional administrative role. The ideal candidate will serve as a true right hand, bringing structure, accountability, and follow-through to a demanding environment.

This person must be comfortable managing up, holding an executive accountable to commitments, protecting their time, and ensuring priorities are executed. Success in this role requires confidence, persistence, exceptional organizational skills, and the ability to keep an executive focused, prepared, and on schedule.

Key Responsibilities

Executive Calendar Management

• Own and manage the executive's calendar.
• Schedule, reschedule, and coordinate meetings.
• Prioritize competing demands and protect time for strategic work.
• Ensure all meetings have agendas, preparation materials, and clear objectives.
• Maintain visibility into upcoming commitments and deadlines.
• Provide reminders and preparation for upcoming meetings and events.

Email & Communication Management

• Monitor and organize inboxes.
• Prioritize urgent items and flag critical communications.
• Draft responses and follow-up messages when appropriate.
• Ensure important emails do not fall through the cracks.
• Track outstanding action items from email conversations.

Executive Accountability & Task Management

• Maintain and manage daily, weekly, and monthly priorities.
• Create and oversee task lists and action plans.
• Follow up relentlessly on commitments and deadlines.
• Hold the executive accountable for completing high-priority tasks.
• Provide reminders, nudges, and escalation when necessary.
• Ensure key projects continue moving forward without constant oversight.
• Track goals, deliverables, and important business initiatives.

Meeting Coordination & Follow-Through

• Schedule internal and external meetings.
• Prepare meeting agendas and supporting materials.
• Capture action items and ensure follow-through.
• Track commitments made during meetings.
• Coordinate next steps with stakeholders.
• Ensure meetings result in execution and accountability.

Travel & Logistics Management

• Coordinate business and personal travel arrangements.
• Book flights, hotels, transportation, and itineraries.
• Manage travel-related scheduling changes and adjustments.
• Prepare travel agendas and supporting documents.

Personal Executive Support

• Assist with personal scheduling and administrative needs.
• Coordinate appointments and personal commitments.
• Handle miscellaneous executive requests and special projects.
• Help create systems that reduce administrative burden.

Organization & Systems Management

• Build and maintain organizational systems.
• Create processes to improve efficiency and reduce bottlenecks.
• Keep calendars, tasks, projects, and priorities organized.
• Identify areas where additional structure and accountability are needed.
• Implement tools and workflows that improve productivity.

Qualifications

• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of discretion and professionalism.
• Strong attention to detail and follow-through.
• Proficiency with calendar management, email platforms, and productivity tools.
• Ability to work independently and make sound decisions

Ideal Candidate

• Highly organized and detail-oriented.
• Naturally proactive and resourceful.
• Strong-willed and confident.
• Comfortable holding leaders accountable.
• Not intimidated by strong personalities.
• Persistent with follow-up and execution.
• Able to anticipate needs before being asked.
• Solutions-oriented and action-focused.
• Comfortable managing both business and personal priorities.

What We Offer

• Competitive monthly compensation: $1,740 - $2,000 USD (based on experience)
• Fully remote opportunity
• High-growth environment with career advancement opportunities
• Fast-moving and supportive team culture
• Opportunity to make a direct impact
• PTO and U.S. holiday benefits
• Additional team perks and wellness benefits after the probation period
• Anniversary and birthday bonuses
• Employee support programs and financing options

Success in This Role

A successful Executive Assistant will create structure where there is chaos, ensure priorities stay on track, prevent important commitments from slipping through the cracks, and serve as a trusted partner who drives accountability and execution.

This is an ideal role for someone who thrives on organization, enjoys keeping others focused and productive, and takes pride in helping leaders operate at their highest level.