Administrative Assistant

Baptist Health System; San Antonio (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Baptist Health System seeks an Administrative Assistant to provide high-level support to one or more executives, ensuring efficient operations across Facility/System functions. The role requires discretion, strong organization, and superior written and verbal communication skills.

The successful candidate will manage calendars, coordinate events, and assist with correspondence, policies, and reports while maintaining confidentiality and a focus on performance improvement.

Qualifications

• High School Graduate or equivalent
• 7 years as an administrative secretary in a professional business setting
• Experience in healthcare environment (preferred)

Responsibilities

• Organizes daily activities to minimize disruption to executives’ workday and facilitate smooth office operations.
• Acts as a liaison between executives and staff, vendors, physicians, patients, and families.
• Communicates effectively with all levels of staff, physicians, patients, and families.
• Maintains accurate appointment/meeting calendar.
• Coordinates events, meetings, retreats including travel, lodging and activities.
• Performs basic information gathering and analysis and forecasting as directed.
• Assists in developing and editing correspondence and/or reports.
• Assists in developing/updating departmental policies, procedures, job descriptions, etc.
• Screens calls and greets visitors; maintains an orderly filing system.
• Assists other Executives during the absence of their administrative staff.
• Performs general office duties and manages supplies and subscriptions.
• Utilizes resources efficiently and maintains a safe environment.
• Participates in Performance Improvement activities.

Skills

Administrative support

Calendar management

Communication skills

Liaison with executives

Education

High School diploma or equivalent

Associates degree

Job description

Overview

North Central Baptist Hospitals Hospital is committed to providing exceptional patient care in a supportive and collaborative environment. As a member of our team, you will have the opportunity to work with advanced technology and be part of a healthcare community dedicated to making a positive impact on the lives of our patients.

At North Central Baptist Hospitals, We Understand That Our Greatest Asset Is Our Dedicated Team Of Professionals. That’s Why We Offer More Than a Job – We Provide a Comprehensive Benefit Package That Prioritizes Your Health, Professional Development, And Work-life Balance. The Available Plans And Programs Include

• Medical, dental, vision, and life insurance
• 401(k) retirement savings plan with employer match
• Generous paid time off
• Career development and continuing education opportunities
• Health savings accounts, healthcare & dependent flexible spending accounts
• Employee Assistance program, Employee discount program
• Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long term care, elder & childcare, auto & home insurance

Note: Eligibility for benefits may vary by location and is determined by employment status

Job Summary

The Administrative Assisant provides administrative support to one or more executives (President, COO, CFO, CNE, CNO or VP) in order to facilitate Facility/System functions/operations. Must (a) function with minimal direction, discretion (confidentiality); (b) demonstrate independent judgment; (c) possess excellent organizational skills; and (d) have exceptional verbal/written communication skills. Completes established competencies for the position within designated introductory period. Performs other related duties as assigned.

Responsibilities

General Functions

• Organizes daily activities to eliminate unnecessary disruption of executives’ workday and to facilitate smooth office operations/activities
• Acts as a liaison between executives and other staff members, vendors, physicians, patients and patients’ family members
• Communicates effectively, verbally and in writing, with all levels of staff, physicians, patients, and patients’ family members
• Maintains accurate appointment/meeting calendar
• Coordinates, organizes and plans events (meetings, retreats) including travel, lodging and activities
• Performs basic information gathering and analysis and/or forecasting as directed
• Assists in developing, preparing/editing correspondence (i.e., memos, letters); and/or reports
• Assists in developing and/or updating departmental policies, procedures, job descriptions, etc.
• Screens telephone calls and appropriately handles calls regarding patient, family and/or physician concerns; greets visitors in a friendly and timely fashion
• Maintains an orderly, up-to-date filing system and is able to readily retrieve documents
• Assists other Executives during the absence of their administrative support person
• Performs general office duties such as handling incoming/outgoing correspondence, prioritizing in order of urgency/importance to facilitate processing; order supplies, publications; subscription renewals, etc.
• Utilizes resources efficiently and effectively
• Maintains safe environment
• Participates in Performance Improvement activities

Qualifications

MINIMUM EDUCATION: High School Graduate or equivalent

PREFERRED EDUCATION: Associates Degree

MINIMUM EXPERIENCE: 7 years as an administrative secretary in a professional business setting

PREFERRED EXPERIENCE: Experience in healthcare environment

Organization Description

Baptist Health System has more than 120 years history of caring for our community and making a positive difference. Our system of care includes six full-service hospitals, a specialized childrens hospital with a dedicated pediatric emergency unit, a comprehensive cancer care network, fitness and rehabilitation centers, a physician network, imaging centres, ambulatory services and the Baptist School of Health Professions. Wherever you go in the Baptist Health System, youll find that we have the same goal to help people achieve health for life through compassionate service inspired by faith. Join our team!

Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.

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The employment practices of Tenet Healthcare and its companies comply with all applicable laws and regulations.

Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.

MINIMUM EDUCATION: High School Graduate or equivalent

PREFERRED EDUCATION: Associates Degree

MINIMUM EXPERIENCE: 7 years as an administrative secretary in a professional business setting

PREFERRED EXPERIENCE: Experience in healthcare environment