Executive Assistant (Executive Assistant to the Dean)

University of Louisville; Louisville (KY); On-site; USD 48,000 - 72,000; Full time

Job summary

University of Louisville is seeking an Executive Assistant to the Dean of the College of Education and Human Development. This role partners closely with the Dean and the leadership team to translate strategic plans into action, manage communications, and coordinate initiatives within the college on Belknap Campus.

The Executive Assistant will plan internal events, draft communications, and connect key thought partners, ensuring deadlines are met and priorities are clear.

Qualifications

• Bachelor’s degree in a related field and two (2) years of relevant experience or an equivalent combination of education and experience.
• Grade 5 (Salaried) designation.

Responsibilities

• Coordinate and manage activities for all internal events as assigned.
• Write emails, talking points, video scripts, and other communications for the Dean.
• Assist the Dean in providing leadership and direction for the College’s strategic plans.
• Respond to and meet with key constituents on behalf of the Dean where necessary.
• Maintain oversight for ongoing projects and initiatives in the College to ensure effective progress and according to established deadlines.
• Serve as the principal aide to the Dean, completing briefing and logistics materials.
• Establish priorities and agendas, reports, and other information as needed by the Dean.
• Execute assigned tasks, projects, and duties as required by the Dean.

Skills

Project Management

Proactive

Analytical

Flexible

Service Excellence

Organized

Critical Thinking

Work Ethic

Interpersonal

Teamwork

Education

Bachelor's degree in a related field

2 years of relevant experience

Job description

Department:

Dean’s Office

Location:

Belknap Campus

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R109266

Minimum Requirements:

Bachelor’s degree in a related field and two (2) years of relevant experience or an equivalent combination of education and experience. Grade 5 (Salaried)

Position Description:

The Executive Assistant position will work in close collaboration with the Dean and the leadership team, the Dean’s Executive Assistant will work as a strategic planner and thought partner for the College of Education and Human Development. The position will provide support in the areas of organization, and execution of initiatives and plans into action. This position will be responsible for producing internal communications, planning and managing internal events, and strategically connecting thought partners within the college.

Essential Duties and Responsibilities

• Coordinate and manage activities for all internal events as assigned.
• Write emails, talking points, video scripts, and other communications for the Dean.
• Assist the Dean in providing leadership and direction for the College’s strategic plans.
• Respond to and meet with key constituents on behalf of the Dean where necessary.
• Maintain oversight for ongoing projects and initiatives in the College to ensure effective progress and according to established deadlines.
• Serve as the principal aide to the Dean, completing briefing and logistics materials.
• Establish priorities and agendas, reports, and other information as needed by the Dean.
• Execute assigned tasks, projects, and duties as required by the Dean.

Preferred Qualifications

• Experience in a complex and visible work environment.
• Commitment to CEHD and University values.
• Demonstrated experience successfully managing and a proven track record of responding to people and projects in a timely manner.
• Event management.
• Project management.
• Flexibility to work some nights and weekends.

Competencies

• Project Management - organized, task-oriented, ability to delegate and follow up.
• Proactive - anticipates and plans for problems before they arise.
• Analytical- evaluating data and other information with the ability to choose the best solution and make recommendations.
• Flexible – ability to change directions as needed for the good of the department or organization.
• Service Excellence – responsive, informs constituents of process, pleasant to work with, educates and provides timely, accurate information.
• Organized – manages time effectively, keeps tasks appropriately prioritized.
• Critical Thinking – ability to think through issues and identify appropriate options.
• Work Ethic – motivated, diligent, industrious, and persistent in the workplace, stays on tasks to completion, works at a fast pace to ensure optimal efficiency.
• Interpersonal – can build effective, strong working relationships with employees, colleagues, management and vendors through trust, communication, and credibility.
• Teamwork – ability to work with others, serve others, help others, lead others, mentor others, take directions from others in the interest of moving process and programs forward to the desired outcome.

Target Compensation Maximum:

$72,389.00

Target Compensation Minimum:

$48,225.00

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy.In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.

If you require assistance or accommodation with our online application process, please contact us by email at [e-mail] or by phone [phone].