Executive Assistant

Flex; Austin (TX); On-site; USD 70,000 - 95,000; Full time

Job summary

Flex is seeking an Executive Assistant in Austin, TX to support senior leaders and drive organizational effectiveness. The role encompasses managing complex calendars, coordinating global travel, and preparing strategic materials to accelerate execution across the business.

The successful candidate will partner with cross-functional teams, maintain discretion with sensitive information, and contribute to a high-performing culture in a dynamic, fast-growing environment.

Qualifications

• 5-7+ years of executive support experience partnering with VP-level or senior leaders in fast-paced tech, supply chain, manufacturing, or high-growth environments.
• Strong calendar management, travel coordination, and presentation preparation skills.
• Excellent written and verbal communication with ability to handle confidential information.

Responsibilities

• Manage executive calendars, global travel, communications, and priorities.
• Prepare presentations, briefing materials, and meeting documentation.
• Support expense management, approvals, and administrative processes.
• Coordinate leadership meetings, offsites, and business reviews.
• Serve as liaison between executives, employees, customers, and stakeholders.
• Build relationships across all levels of the organization.
• Support leadership communications, onboarding, and team engagement initiatives.

Skills

Executive support

Calendar management

Travel coordination

Presentation preparation

Communication

Cross-functional collaboration

Discretion & confidentiality

Project coordination

Microsoft Office proficiency

Education

Bachelor's degree or equivalent

Tools

PowerPoint

Excel

Outlook

Teams

MS Office

Job description

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.

Flex intends to spin off its Cloud and Power Infrastructure segment into a new, independent publicly traded company, Axiom, with the spin planned for Q1 2027. If the intended spin occurs, this role will support Axiom, a company focused on critical digital infrastructure and delivering end-to-end power and thermal management solutions for AI data centers and other mission‑critical applications.

To support our extraordinary team who build great products and contribute to our growth, we’re looking to add a Executive Assistant located in Austin, TX.

Reporting to the VP, SIOP the Executive Assistant more than an administrative role. You will be a trusted business partner who strengthens organizational effectiveness, accelerates execution, and connects leaders and teams across the enterprise.

What a typical day looks like

Executive Support

• Manage complex executive calendars, global travel, communications, and priorities.


• Prepare presentations, briefing materials, and meeting documentation.


• Support expense management, approvals, and administrative processes.


• Coordinate leadership meetings, offsites, and business reviews.

Business Coordination

• Track key priorities, deliverables, and action items.


• Facilitate cross‑functional collaboration and project follow‑up.


• Develop executive reports, presentations, and communications.

Communication & Engagement

• Serve as a liaison between executives, employees, customers, and stakeholders.


• Build relationships across all levels of the organization.


• Support leadership communications, onboarding, and team engagement initiatives.


• Foster a collaborative and high‑performing culture.

The experience we’re looking to add to our team

• 5-7 years of executive support experience partnering with VP‑level or senior executive leaders in a fast‑paced technology, supply chain, manufacturing, or high‑growth environment.


• Proven ability to manage competing priorities with exceptional organization, discretion, and attention to detail.


• Strong business acumen and the ability to anticipate executive needs before they arise.


• Outstanding written and verbal communication skills.


• Demonstrated ability to build credibility, exercise sound judgment, and maintain confidentiality while working with senior leaders.


• Experience coordinating projects and driving accountability across multiple stakeholders.


• Advanced proficiency in Microsoft Office applications, including PowerPoint, Excel, Outlook, Teams, and collaboration tools.


• Bachelor's degree or an equivalent combination of education and relevant experience.

KR13

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email [e-mail] and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).