Executive Assistant

United States Senate; Washington (District of Columbia); On-site; USD 55,000 - 75,000; Full time

Job summary

The United States Senate is seeking a highly organized administrative professional to support staff, stakeholders, and constituents in a confidential environment. Responsibilities include front office operations, document production, calendar management, and general office duties.

The role requires meticulous attention to detail, initiative, and the ability to work independently while maintaining accuracy and professionalism.

Qualifications

• Bachelor’s degree strongly preferred and relevant administrative experience.
• Proven proofreading and document formatting experience required.
• Ability to learn quickly, manage multiple priorities, and maintain confidentiality.

Responsibilities

• Prepare, edit, proofread, and review office correspondence and documents.
• Communicate with Members and Staff; deliver electronic correspondence to Congress.
• Utilize DMS to initiate, proofread, track, and route documents and correspondence.
• Create and archive front office files while maintaining confidentiality.
• Schedule staff travel and track costs for reimbursement.
• Answer phones, screen calls, and greet visitors; refer to appropriate staff.
• Organize conference room schedules and assist with meeting locations.

Skills

Attention to detail

Organizational skills

Proofreading

Communication

Initiative

Independent work

Office administration

Education

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

The Joint Committee on Taxation (JCT) is a nonpartisan, bicameral committee of the United States Congress employing attorneys, accountants, economists, and professional staff to provide tax policy expertise to Members and Committee Staff. The Joint Committee is seeking a highly organized, detail-oriented administrative professional to provide support to its staff, stakeholders, and constituents. Administrative services would include front office operations, document production, calendar and records management, and other general office duties. The Joint Committee staff’s work includes access to information of a confidential and/or sensitive nature.

This position requires strong attention to detail, organizational skills, initiative, and the ability to work independently while maintaining a high degree of accuracy and professionalism. JCT is seeking a dependable individual who takes ownership of assigned responsibilities, demonstrates an eagerness to learn, and can effectively manage changing priorities. A successful candidate will develop proficiency in multiple administrative functions through cross-training and provide backup support across different roles and office operations as organizational needs require.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Prepare, edit, proofread, and review office correspondence and documents to ensure accuracy and consistency with established formatting and quality standards.
• Communicate frequently with Member and Committee Staff. Regularly prepare and deliver electronic correspondence to Congress.
• Effectively utilize JCT’s computerized document management system (DMS) to initiate, proofread, track and route documents and correspondence, including requests from congressional offices, committees, and federal agencies, to appropriate JCT staff.
• Create, maintain, and archive front office files, ensuring appropriate confidentiality.
• Schedule staff travel, track travel costs, and work with appropriate staff to ensure they are reimbursed in a timely manner.
• Answer telephones, screen callers, monitor office email and incoming correspondence, and greet office visitors, making timely referrals to the appropriate JCT staff.
• Organize and maintain conference room schedules and/or assist with locating alternative meeting locations.
• Handle matters relating to the schedule of the Chief of Staff and Deputy Chief of Staff.
• File and update library resources and periodical services. Maintain internal staff lists.
• Assist staff with furniture acquisition/removal/move requests, as well as other logistical requests.
• Provide front office coverage on a rotating basis, including late night assignments, and work overtime as needed to support JCT’s operational requirements.

GENERAL REQUIREMENTS

• Exceptional attention to detail, strong organizational skills, and demonstrated commitment to producing accurate, complete, high-quality work.
• Aptitude for learning and acquiring a baseline understanding of a specialized subject matter, namely tax policy, to understand JCT’s workflow and to provide meaningful context-specific support.
• Previous experience proofreading documents to ensure a high standard of accuracy, consistency, and quality.
• Ability to demonstrate initiative and take ownership of assigned responsibilities and communicate proactively to ensure appropriate follow-through.
• Strong interpersonal and communication skills to facilitate professional and collaborative work in an interdisciplinary office of experts with wide-ranging expertise.
• Ability to quickly learn and effectively utilize new systems, technologies, and established office procedures.
• Ability to efficiently and accurately prepare documents, correspondence, and other assignments while managing competing priorities and shifting deadlines.
• Executive assistants must be familiar with all office routines/requirements and may be asked to move or rotate between office locations.

SUPERVISION

Position reports directly to the Administrative Director and does not involve supervising or directing the work of others.

EDUCATION AND EXPERIENCE

Bachelor’s degree strongly preferred. Minimum of two years of administrative or equivalent professional experience required. Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook required.

WORKING CONDITIONS

Work is performed in a standard office environment with moderate noise levels. The position requires the ability to work effectively in a shared office setting.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. Additional duties may be assigned. This position description may be modified at any time.