Administrator- JJCO

Jacobson Lawrence & Company; Seattle (WA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

JLCO Inc. in Seattle, WA is seeking an Administrator (Tax) to support the tax department.

You will onboard new clients, track documents, prepare extensions, restore QuickBooks files, and help gather items needed to prepare returns while delivering excellent client service. The role requires an organized, detail-oriented professional who can work independently or with a team, using QuickBooks and Excel to manage data, produce reports, and ensure accuracy across systems.

Qualifications

• BA and 3-5 years progressively responsible experience in administrative field.
• Interest in working with nonprofit organizations.
• General understanding of basic tax returns and financial statements.
• Proficient in Microsoft Office with advanced Excel skills.
• Experience using QuickBooks.
• Excellent oral and written communication skills.
• Highly flexible and able to manage multiple timelines and priorities.
• Ability to use independent judgment and initiative to solve problems and manage projects.
• Experience in supporting a leadership team.
• QuickBooks or QuickBooks Online certification is a plus.
• Experience using tax software such as ProSystem Fx is a plus.

Responsibilities

• Set up new clients in the firm’s tax system and maintain accurate client records.
• Track and organize client documents, ensuring timely receipt and proper dissemination to the tax preparation team.
• Prepare and file client tax extensions and assist in compiling information required for tax return preparation.
• Restore and maintain QuickBooks files and verify data accuracy.
• Coordinate with the tax staff to ensure all client information and supporting documents are complete before deadlines.
• Serve as the primary point of contact for tax clients, responding promptly to inquiries and requests.
• Communicate clearly with clients to gather necessary information and provide status updates.
• Build strong professional relationships with clients, particularly nonprofit organizations.
• Provide administrative support to tax leadership, including scheduling, project tracking, and report preparation.
• Manage multiple deadlines, prioritize tasks, and adapt to shifting workloads.
• Exercise independent judgment and initiative in solving problems and improving departmental processes.
• Use QuickBooks (or QuickBooks Online) to manage and reconcile client financial data.
• Generate and analyze reports in Microsoft Excel to support tax preparation and review processes.
• Collaborate with colleagues across departments to streamline workflows and enhance efficiency.

Skills

Microsoft Office

Advanced Excel

Communication skills

Independent judgment

Organizational skills

Education

BA or equivalent

Tools

QuickBooks

QuickBooks Online

CCH ProSystem Fx Tax

Excel

Job description

At JLCO Inc. , our mission is to deliver a comprehensive and holistic approach to professional services, offering more than traditional accounting and tax support.

Our Vision

Our vision is to act as a central advisor and trusted influence, providing an ecosystem of solutions designed to address every aspect of each of our firms' clients' financial health and well-being, and meet their ever-changing needs.

Our Core Values

These principles guide everything we do, from client relationships to team collaboration.

Integrity in Every Action

We believe trust is the foundation of every client relationship and every internal partnership. At JLCO, integrity means doing the right thing even when no one is watching. From tax compliance to IT security, we uphold industry-leading standards of honesty, transparency, and accountability to guide every decision we make.

Collaboration that Elevates

We achieve more when we work together. Collaboration at JLCO means breaking down silos between offices, departments, and teams to create a dynamic client and employee experience. By respecting each other's strengths and sharing knowledge, we elevate not only our teams, but the clients and community we serve.

Innovation with Purpose

We embrace change and harness technology to move our clients and our firm forward. At JLCO, innovation isn't about chasing trends — it's about implementing solutions that create efficiency, deliver clarity, and open new possibilities for growth. Every technology and tool we adopt is tested to ensure it aligns with our mission of empowering our clients toward their best future.

Administrator (Tax)

Job Description

We are looking for a professional and enthusiastic person who enjoys the challenge of handling multiple tasks and responsibilities. This person must be organized, detail-oriented, intrepid, analytical, and able to prioritize tasks, plus be able to work independently as well as part of a team. Responsibilities include setting up new clients in our system, tracking client documents received and disseminating documents to the tax team, preparing and filing extensions, restoring QuickBooks files, and other tasks that assist the tax staff in gathering the items necessary to prepare returns. This position will be the main contact point for tax clients in the tax department, so excellent communication skills are a must.

Key Responsibilities:

Client Onboarding & Data Management

• Set up new clients in the firm’s tax system and maintain accurate, up-to-date client records.
• Track and organize client documents, ensuring timely receipt and proper dissemination to the tax preparation team.
• Manage digital and physical filing systems to maintain confidentiality and compliance standards.

Tax Department Support

• Prepare and file client tax extensions and assist in compiling information required for tax return preparation.
• Support the tax team by restoring and maintaining QuickBooks files and verifying data accuracy.
• Coordinate with the tax staff to ensure all client information and supporting documents are complete before deadlines.

Client Communication & Relationship Management

• Serve as the primary point of contact for tax clients, responding promptly to inquiries and requests.
• Communicate clearly and professionally with clients to gather necessary information and provide status updates.
• Build strong, professional relationships with clients, particularly nonprofit organizations.

Administrative & Project Coordination

• Provide administrative support to tax leadership, including scheduling, project tracking, and report preparation.
• Manage multiple deadlines, prioritize tasks, and adapt to shifting workloads.
• Exercise independent judgment and initiative in solving problems and improving departmental processes.
• Use QuickBooks (or QuickBooks Online) to manage and reconcile client financial data.
• Generate and analyze reports in Microsoft Excel to support tax preparation and review processes.
• Assist in ensuring accuracy and consistency of financial and tax data across systems.

Process Improvement & Collaboration

• Collaborate with colleagues across departments to streamline workflows and enhance efficiency.
• Participate in internal meetings to discuss workload, deadlines, and process enhancements.

Qualifications & Requirements

• BA and 3-5 years progressively responsible experience in administrative field
• Interest in working with nonprofit organizations
• General understanding of basic tax returns and financial statements
• Proficient in Microsoft Office with advanced Excel skills.
• Experience using QuickBooks
• Excellent oral and written communication skills
• Highly flexible and positive in nature, able to manage multiple (or shifting) timelines and priorities
• Ability to use independent judgment and initiative to solve problems and manage projects
• Experience in supporting a leadership team
• QuickBooks or QuickBooks Online certification is a plus
• Previous Tax Preparation Experience is a plus
• Experience using CCH ProSystem Fx Tax software is a plus