Executive Assistant

African Community Housing and Development; Washington (District of Columbia); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

African Community Housing and Development seeks a senior-level Executive Assistant to partner with organizational leadership on executive support, strategic communications, and fundraising coordination. The role covers calendar management, travel logistics, and event planning to advance donor relations and organizational goals.

The candidate will lead logistics for donor briefings, dinners, and community fundraisers, while maintaining confidential and professional conduct in a fast-paced

Qualifications

• 2+ years supporting senior executives in fast-paced environments.
• Exceptional organizational, prioritization, and problem-solving skills.
• Strong written and verbal communication skills.
• High level of discretion and professional judgment.
• Proficiency with Microsoft Office and digital collaboration tools.
• Experience working in multicultural and multilingual environments.
• Valid driver’s license, reliable transportation, and comfort with regular local driving.
• Acceptable results of a Motor Vehicle Record report at hiring and periodically thereafter, and maintenance of minimum insurance coverages.

Responsibilities

• Executive & Leadership Support: Manage complex calendars, travel logistics, prepare executives for meetings, and draft correspondence. Act as liaison between leadership, donors, officials, and partners. Maintain confidentiality and sound judgment.
• Transportation & Logistics: Regularly transport executives to meetings and events; resolve logistical challenges in real time; optimize use of travel time.
• Development, Events & Board Support: Plan and execute fundraising events; coordinate invitations, RSVPs, materials, and follow-ups; assist with donor briefings, proposals, and reports.
• Operations & System Maintenance: Maintain filing systems; manage GiveSmart and Monday.com; create templates and workflows; process mail and checks; prepare expense reports; coordinate with finance.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Microsoft Office

Digital collaboration tools

GiveSmart

Monday.com

Tools

GiveSmart

Monday.com

Job description

ACHD is seeking a senior-level Executive Assistant to serve as a trusted operational partner to organizational leadership. This role blends high-level executive support, strategic communications, and event and development coordination. The ideal candidate is composed under pressure, proactive by default, excellent with people, and knows how to turn downtime into productivity — including executive transportation and travel. This position requires strong judgment, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. In addition to executive support, this role plays a lead coordination role in donor and fundraising events, including cultivation dinners, donor briefings, community fundraisers, and campaign-related gatherings. The Executive Assistant role ensures events are strategically planned, well‑executed, and aligned with ACHD’s fundraising and relationship-building goals.

Key Responsibilities

• Executive & Leadership SupportServe as primary administrative and logistical support to senior leadership.Manage complex calendars, travel logistics, and shifting priorities. Prepare executives for meetings, site visits, and events with agendas, briefing materials, and background research. Draft and manage executive correspondence as appropriate. Act as a liaison between leadership, board members, donors, public officials, and community partners. Maintain confidentiality and always exercise sound judgment.
• Transportation & LogisticsRegularly transport executives to meetings, events, and site visits. Anticipate and resolve logistical challenges in real time. Use travel and waiting time productively to support communications, scheduling, and administrative tasks.
• Development, Events & Board SupportSupport planning and execution of fundraising events, donor gatherings, and community events. Coordinate invitations, RSVPs, materials, and follow‑up communications. Assist with donor briefings, proposals, presentations, and impact reporting. Support board scheduling, materials preparation, note‑taking, and follow‑ups. Track organizational milestones, deadlines, and special projects.
• Operations & System MaintenanceMaintain organized digital and physical filing systems and manage platforms such as GiveSmart and Monday.com. Build templates, checklists, and workflows for executives, communications, and event operations. Proactively identify gaps, inefficiencies, and improvement opportunities. Receive, sort, and distribute incoming mail; route correspondence to appropriate staff in a timely manner. Receive, open, and log incoming checks and cash, ensuring accurate documentation and prompt routing to finance. Prepare and submit expense reports on behalf of organizational leaders, ensuring timely and accurate documentation. Partner with the finance department to reconcile Fund Development giving records monthly.

Requirements

• 2+ years supporting senior executives or leadership teams in fast-paced environments
• Exceptional organizational, prioritization, and problem‑solving skills
• Strong written and verbal communication skills
• High level of discretion and professional judgment
• Proficiency with Microsoft Office and digital collaboration tools
• Experience working in multicultural and multilingual environments
• Valid driver’s license, reliable transportation, and comfort with regular local driving
• Acceptable results of a Motor Vehicle Record report at the time of hiring and periodically thereafter, and maintenance of minimum acceptable insurance coverages are required for this position.

Preferred Qualifications

• Experience in nonprofit leadership, communications, development, or housing/real‑estate environments
• Familiarity with donor CRM systems and organizational databases
• Experience supporting public‑facing leaders and community‑based organizations

Benefits Package

• African Community Housing & Development offers a comprehensive benefits package including medical, dental, life, and long-term disability insurance, Employee Assistance Program (EAP), 401(k) retirement plan, 11 paid holidays, 10 sick days accrued monthly, and 15 vacation days accrued monthly.

Additional Information

ACHD emphasizes a highly collaborative approach that is rooted in equity and co-learning. Supervisors are to lead with equity and humility, recognizing that each staff member brings a highly valuable and essential background and perspective. Accordingly, supervisors are also accountable to staff members, working to ensure they (supervisors) are meeting the needs of staff and providing a healthy and safe environment where feedback and learning is two‑way. In other words, supervisors should work to build a positive environment where staff and supervisors learn together, and mistakes are considered a healthy part of personal and professional growth.

African Community Housing and Development does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.