Executive Assistant

Public Citizen; Washington; On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Paid vacation

Parental leave

Sabbatical

401K match

Student loan reimbursement

Job summary

Public Citizen in Washington, DC is seeking an experienced Executive Assistant to support the Co-Presidents and collaborate with the Chief of Staff to keep the office running smoothly.

You will manage scheduling, travel, correspondence, board liaison, and document preparation, while safeguarding confidentiality and coordinating with HR, IT, and external vendors.

Qualifications

• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Experience supporting senior leadership is preferred.

Responsibilities

• Manage daily administrative tasks for the Co-Presidents’ office.
• Coordinate scheduling, travel, and meetings.
• Prepare reports, presentations and documents for meetings.
• Maintain confidential electronic files and records.
• Serve as liaison to Board of Directors and external vendors.
• Collaborate with HR on employee records and attendance.
• Assist Chief of Staff on culture, productivity, and operations.
• Support event planning and logistics.

Skills

Organizational skills

Strategic planning

Attention to detail

Communication

Microsoft Office

Tools

Microsoft Office

Job description

Public Citizen is a national, non-partisan, public interest group with over 1 million members and supporters. We focus on holding corporations accountable and are helping lead the charge against President Trump’s authoritarianism. This position reports to Public Citizen’s Co-Presidents and will work closely with Public Citizen’s Chief of Staff.

GENERAL DESCRIPTION

The Executive Assistant will play an essential role in the daily operations of the fast-paced Co-Presidents office.

RESPONSIBILITIES

• Manage daily administrative and operational tasks and ensure the smooth functioning of the office of the Co-Presidents;
• Handle general administrative tasks such as responding to scheduling or logistics emails, managing correspondence, requesting monetary reimbursements, and troubleshooting IT issues with our IT contractors;
• Coordinate and schedule meetings, appointments, and travel arrangements for the Co-Presidents;
• Prepare reports, presentations, and other documents for meetings and presentations;
• Organize and maintain electronic files, records, and databases, ensuring their accuracy and maintaining confidentiality;
• Serve as the point person for the office of the Co-Presidents on administrative and operational requests;
• Collaborate with Human Resources to assist with employee records, attendance, and vacation schedules;
• Liaise with external vendors;
• Conduct research and provide administrative or operational support to various projects, as assigned;
• Provide significant assistance to other team members as needed, in particular the Chief of Staff on office culture, productivity, operations, and other items;
• Serve as the key liaison to the Board of Directors for Public Citizen, Inc. and Public Citizen Foundation, Inc, including helping to craft communications, create materials, facilitate board travel, maintain official boards’ records and other duties;
• Work collaboratively with various individuals in senior leadership to streamline processes and contribute to the overall productivity and efficiency of the office of the Co-Presidents;
• Assist with small- and large-scale event planning and logistics;
• Other duties as assigned.

QUALIFICATIONS

• Background: A commitment to the work of Public Citizen required.
• Knowledge: Extensive knowledge of commonly used computer applications, including the Microsoft Office suite of applications such as Word, Excel, PowerPoint and Outlook.
• Work Experience: at least 10 years in administration or operations; previous experience as an Executive Assistant a plus.
• Skills: Excellent organizational skills; strategic planning; attention to detail; strong written and verbal communication skills.

CAPABILITIES

• Excellent organizational and time management skills with the ability to multi-task and adapt in a fast-paced environment.
• The ability to juggle and prioritize multiple short- and long-term projects.
• Detail-oriented and able to maintain accuracy in work.
• The ability to work collaboratively in a team-oriented environment with a wide array of personalities at all levels of the organization and have a sense of humor.
• An ability to maintain the highest level of confidentiality and handle sensitive information with discretion and professionalism.
• A positive attitude.

Are you someone who adds items to your to-do list just so you can check them off? Do you obsess with keeping the number of unread emails in your inbox at 0? Have you color-coded something in your life? Do you set reminders for yourself? Then this might be the job for you!

SALARY AND BENEFITS

The salary range for this position is $75,000 to $90,000, plus a generous benefit package. The position is not in the bargaining unit. Below is a list of some of our benefits (please note that some benefits have eligibility requirements).

• Great medical and dental coverage, including full coverage for children
• Three weeks paid vacation for new employees, five personal days, sick leave and more
• 401K plan with a 5% contribution from PC after one year of employment
• 12 weeks of paid parental leave after one year of employment
• Sabbatical after 8 years of employment
• Student loan reimbursement program