Executive Assistant

MedStar Health; Washington (District of Columbia); Hybrid; USD 63,000 - 114,000; Full time

Job summary

MedStar Health seeks an Executive Assistant to provide comprehensive support to a Vice President of Innovation Operations. This full-time hybrid position involves managing schedules, performing administrative tasks, and maintaining confidentiality. The ideal candidate will showcase excellent communication and organizational skills and maintain smooth office operations while supporting executive duties.

Qualifications

• Degree in secretarial training or equivalent experience required.
• High proficiency in Microsoft Office products essential.
• Ability to manage confidential information with discretion.

Responsibilities

• Maintain calendar and appointment schedules for the Senior Executive.
• Perform administrative duties including correspondence preparation and document management.
• Organize meetings, conferences, and logistics.

Skills

Communication

Time Management

Interpersonal Skills

Multitasking

Judgment

Education

Associate Degree

Certified Provider Credentialing Specialist (CPCS)

Certified Medical Professional Services Management (CPMSM)

Tools

Microsoft Office

Job description

General Summary Of Position

Join our team as an Executive Assistant at MedStar Health in Washington, DC. In this role, you will provide executive support to a Vice President of Innovation Operations. This is a full time hybrid role at 3007 Tilden Street NW, Washington, DC with working hours of 8am-4:30pm, Monday through Friday.

Job Duties

• Maintains calendar and appointment schedule for the Senior Executive.
• Performs administrative duties including preparation of correspondence through dictation, composition of written material such as letters and memos, proofreading/editing, creation of databases, spreadsheets and expense reports.
• Ensures smooth office operations by evaluating, reorganizing, and delegating duties to clerical staff in a manner to best serve the needs of the Senior Executive and department
• Handles, screens and prioritizes all telephone calls and correspondence directed to the VP. Reviews, prioritizes, and distributes mail. Provides assistance and direction to callers, visitors and staff as required.
• Organizes and retrieves information on an ongoing basis. Attends designated committee/management meetings and takes minutes. Distributes correspondence and handles follow up related to the meetings as required. Assures that confidential information and activities are handled discreetly, and classified information is safeguarded.
• Organizes, schedules and confirms meetings and/or conferences including logistics, refreshments, conference room facilities, AV equipment and web-based meeting platforms.
• Takes initiative to determine appropriate action and resolution of various day to day matters, issues, and projects when determined to be within scope of authority. Exercises independent judgment with respect to real or potential problems and brings these to the attention of appropriate party with recommended action.
  
  

Qualifications

• Associate Degree required or an equivalent combination of formal secretarial training and experience.
• High proficiency with Microsoft Office products.
• Certified Provider Credentialing Specialist (CPCS) or Certified Medical Professional Services Management (CPMSM) Preferred.
• Excellent written and verbal communication skills, time management skills, ability to multitask and interpersonal skills.
• Ability to exhibit sound judgment with the ability to prioritize and make decisions.
• Ability to handle confidential information with the upmost discretion.
  
  

This position has a hiring range of $63,793 - $113,318