Executive Assistant

Invesco Global Asset Management Inc; Washington (District of Columbia); On-site; USD 100,000 - 110,000; Full time

Job summary

Invesco is seeking an Executive Assistant in Washington, DC to support the Global Head of Public Policy and other senior leaders. This role includes administrative tasks such as event management and scheduling, requiring a proactive and detail-oriented individual with substantial administrative experience. The position emphasizes an ownership attitude, communication skills, and the ability to handle sensitive materials. A Bachelor's degree is preferred, and familiarity with government affairs would be advantageous.

Benefits

Flexible paid time off

401(K) matching

Parental Leave benefits

Employee stock purchase plan

Qualifications

• 7+ years of administrative or professional office experience.
• Familiarity with government affairs is a plus.
• Proficiency in Microsoft Office suite.
• Demonstrated ability to manage multiple tasks.

Responsibilities

• Manage planning and execution of high-profile events.
• Provide general administrative support to senior management.
• Perform gatekeeper duties for the Global Head of Public Policy.
• Handling facilities-related issues for the Washington office.

Skills

Excellent verbal and written communication skills

Strong organization skills

Attention to detail

Ability to handle confidential material

Ownership attitude

Ability to work under pressure

Education

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

As one of the world's leading asset managers, Invesco is dedicated to helping investors worldwide achieve their financial objectives. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world.

If you're looking for challenging work, smart colleagues, and a global employer with a social conscience, come explore your potential at Invesco. Make a difference every day!

Job Description

The Team

This position primarily provides overall administrative support for the Global Head of Public Policy, Head of US and Head of EMEA. Based in the Washington DC office. The Executive Assistant will provide onsite operational support to our team and serve as the first point of contact for the office and requires a minimum of 3 days per week in the office and up to 5 days a week depending on office activities.

You Will Be Responsible For :

• Manage the planning, budgeting, and execution of high-profile political and client events, meetings, and executive fly-ins
• Provide general administrative support to the Global Head of Public Policy, Head of US Public Policy, and Head of EMEA Public Policy including planning, organizing, and booking travel; processing expense reports; and managing their calendars.
• Perform gatekeeper and telephone duties for the Global Head of Public Policy and the Office
• Manage Global and US Head of Office schedules, meeting notes, and other administrative reporting
• Develop / Maintain internal relationships across Invesco to support incorporation of the Government Affairs and Global Public Policy office into the broader company
• As needed on-site office management tasks, e.g., manage visitors / consultants at the office, collect mail, monitor inventory levels of office and kitchen supplies, liaise with purchasing to ensure timely replenishment, plan IVZ employee use of office space.
• Primary contact for facilities-related issues associated with the Washington office (e.g., IT and equipment issues, building management, access for regular users of the office)

The Experience You Bring :

• 7+ years of administrative or professional office experience
• Familiarity with government affairs is a plus
• An ownership attitude is a necessity. The Washington office needs to be ready to host policymakers, clients and executives
• Flexibility; the ability to set priorities and work well under pressure to meet deadlines
• Excellent verbal and written communication skills
• Demonstrated ability to manage and prioritize multiple tasks, including complex assignments, while effectively tracking team members' responsibilities and ensuring timely completion of actions on behalf of leaders and colleagues
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Ability to work independently and proactively while maintaining a customer service-oriented attitude in a fast-paced and changing environment
• Ability to handle confidential and sensitive material in a highly professional manner
• Mature judgment, willingness to take responsibility, and initiative to make decisions within the scope of responsibilities
• Strong organization skills and attention to detail
• A Bachelor's degree and / or equivalent work experience

The total compensation offered for this position, which includes salary and incentive pay, will vary based on skills, experience and location. The salary range for this position in Washington DC is $100,000 to $110,000 annually.

Full Time / Part Time

Full time

Worker Type

Employee

Job Exempt (Yes / No)

Workplace Model

At Invesco, our workplace model supports our culture and meets the needs of our clients while providing flexibility our employees value. As a full-time employee, compliance with the workplace policy means working with your direct manager to create a schedule where you will work in your designated office at least three days a week, with two days working outside an Invesco office.

What's in it for you?

Our people are at the very core of our success. Invesco employees get more out of life through our comprehensive compensation and benefit offerings including :

• Flexible paid time off
• 401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution
• Parental Leave benefits
• Employee stock purchase plan

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The job holder may be required to perform other duties as deemed appropriate by their manager from time to time.

Invesco's culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our people practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.

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Executive Assistant • Washington, DC, United States