Executive Assistant

Vets Hired; Washington (District of Columbia); On-site; USD 70,000 - 90,000; Full time

Job summary

Vets Hired is seeking an Executive Assistant to provide ongoing, high-level administrative support to senior executives in our Washington, DC office. The role requires discretion, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

You will maintain calendars, coordinate meetings, handle travel and expenses, prepare materials, and liaise with staff across departments to ensure smooth operations.

Qualifications

• BA/BS degree or equivalent combination of education and experience.
• Administrative office experience in an executive-level setting preferred.
• Demonstrated ability to represent executives with strong follow-through and sound judgment.
• Demonstrated knowledge of general office procedures.
• Demonstrated writing skills for business correspondence.
• Ability to function in a fast-paced environment.
• Excellent interpersonal, oral, and written communication skills.
• Ability to handle confidential matters with discretion and tact.
• Excellent organizational and time management skills with attention to detail.
• Strong understanding and application of computer technology with MS Office, email, Internet, and databases.

Responsibilities

• Provide ongoing, high-level and complex administrative support.
• Manage and maintain daily and long-range calendars and schedules.
• Coordinate meetings and events, book travel, and manage expense reports.
• Maintain departmental files including monthly finance statements and budgets.
• Assist with meeting materials and presentations.
• Coordinate and schedule new hire orientations.
• Perform office managerial duties including ordering meals for staff and ordering office supplies.
• Serve as liaison to staff and the go-to person for staff needs.
• Work with IT, facilities, and mailroom to resolve issues.

Skills

Interpersonal communication

Time management

Organization

Discretion & judgment

Follow-through

Written communication

Education

BA/BS degree

Tools

Microsoft Office

Database management

Job description

Job Summary

The Executive Assistant provides ongoing, high-level and complex administrative support, including managing the schedules and expenses of senior executives.

Key Responsibilities

• Provide ongoing, high-level and complex administrative support.
• Manage and maintain daily and long-range calendars and schedules.
• Provide additional support to executive leadership as needed.
• Schedule and coordinate meetings and events, book travel, and manage expense reports.
• Manage communications, invitations, and meetings.
• Maintain departmental files including monthly finance statements, previous budgets, etc.
• Assist with meeting materials and presentations.
• Manage matters with discretion.
• Serve as liaison to staff.
• Serve as the go-to person for staff needs.
• Work and partner with other departments such as IT, facilities, and mailroom to resolve issues.
• Coordinate and schedule new hire orientations.
• Perform office managerial duties, including:
  • Ordering meals for staff for special events.
  • Ordering office supplies.
  • Maintaining updates to staff phone lists.
  • Performing other administrative work to ensure the smooth operation of a busy newsroom and office.

Required Qualifications

• College degree or equivalent combination of education and experience.
• Administrative office experience in an executive-level office environment preferred.
• Demonstrated ability to well-represent executives through strong follow-through skills and sound judgment.
• Demonstrated knowledge of general office procedures.
• Demonstrated writing skills for business correspondence.
• Ability to function in a fast-paced environment.
• Excellent interpersonal, oral, and written communication skills.
• Ability to handle confidential matters with discretion and tact.
• Excellent organizational and time management skills with careful attention to detail.
• Strong understanding and application of computer technology to efficiently accomplish work using Microsoft Office programs, email, Internet, and database management software.
• Ability to work independently and in a team environment, manage multiple projects simultaneously, and prioritize tasks.
• Ability to work unconventional hours, at times with little or no notice, in a breaking news environment.
• BA/BS (4-Year College / University Degree).