Executive Assistant

Connexion Systems & Engineering, Inc.; Waltham (MA); Hybrid; USD 58,000 - 66,000; Full time

Job summary

Connexion Systems & Engineering, Inc. in Waltham, MA is seeking an experienced Executive Assistant for a temp-to-hire role.

The position offers hybrid work (approximately 3 days on-site, 2 days remote) and a W2 hourly rate of $42–$48, with strong potential for permanent employment based on performance. The ideal candidate will manage complex calendars, coordinate meetings and travel, handle confidential information, and support senior leaders with discretion and professionalism in a fast-paced

Qualifications

• Minimum 5 years of Executive Assistant or senior-level administrative support experience.
• Experience supporting senior leaders in a corporate environment.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proven ability to manage multiple priorities independently.
• High attention to detail and problem-solving capabilities.
• Professionalism, discretion, and sound judgment.

Responsibilities

• Manage complex executive calendars and coordinate scheduling priorities.
• Organize internal and external meetings, including logistics, agendas, and follow-up activities.
• Serve as a primary point of coordination for executive communications.
• Coordinate executive team meetings, events, and site visits.
• Arrange domestic and international travel itineraries.
• Prepare and process expense reports.
• Support budget tracking, purchase orders, and vendor coordination.
• Assist with cross-functional project coordination and deadline management.
• Maintain confidentiality while handling sensitive business information.
• Identify opportunities to improve administrative processes and workflows.

Skills

Executive support experience

Organizational skills

Time-management

Written and verbal communication

Multitasking

Discretion and judgment

Attention to detail

Education

Bachelor's degree or equivalent professional experience

Tools

Business software tools

Job description

Job Description

Job Description

Executive Assistant (Temp-to-Hire)

Waltham, MA (Hybrid)

Rate: 42-48/hr W2

About the Opportunity

A growing and innovative organization is seeking an experienced Executive Assistant to provide high-level support to senior leadership. This is a temp-to-hire opportunity with strong potential for permanent employment based on performance and business needs.

The ideal candidate will be a trusted partner who thrives in a fast-paced corporate environment, exercises sound judgment, and can manage competing priorities with professionalism and discretion.

Schedule & Work Environment

• Hybrid work arrangement
• Approximately 3 days onsite and 2 days remote
• Flexibility to work additional onsite days as business needs require
• Standard business hours with occasional overtime when necessary

Key Responsibilities

• Manage complex executive calendars and coordinate scheduling priorities
• Organize internal and external meetings, including logistics, agendas, and follow-up activities
• Serve as a primary point of coordination for executive communications
• Coordinate executive team meetings, events, and site visits
• Arrange domestic and international travel itineraries
• Prepare and process expense reports
• Support budget tracking, purchase orders, and vendor coordination
• Assist with cross-functional project coordination and deadline management
• Maintain confidentiality while handling sensitive business information
• Identify opportunities to improve administrative processes and workflows

Qualifications

Required

• Minimum 5 years of Executive Assistant or senior-level administrative support experience
• Experience supporting senior leaders in a corporate environment
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• Proven ability to manage multiple priorities independently
• High attention to detail and problem-solving capabilities
• Professionalism, discretion, and sound judgment

Preferred

• Experience supporting Vice Presidents, Senior Vice Presidents, or C-level executives
• Bachelor's degree or equivalent professional experience
• Experience coordinating international travel
• Strong proficiency with business technology and collaboration tools

Ideal Candidate Profile

We are looking for someone who:

• Is highly dependable and trustworthy
• Takes a proactive rather than reactive approach
• Learns quickly and adapts to changing priorities
• Enjoys supporting executive teams in a dynamic environment
• Is comfortable managing complex travel schedules and logistics
• Is technologically savvy and confident working with a variety of software tools

Why Apply?

• Strong potential for permanent employment
• Opportunity to support senior leadership
• Collaborative and professional work environment
• Exposure to strategic business operations
• Competitive compensation