Senior Executive Assistant - PACE

Providence; Irvine (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Providence PACE seeks an experienced administrative professional to support a system executive. You will manage calendars, correspondence, and meetings, and handle confidential projects to advance organizational goals in Irvine.

The role requires coordinating with senior leaders and stakeholders while maintaining a professional demeanor. On-site in Irvine, you will contribute to a culture that values patient-focused, whole-person care and teamwork.

Qualifications

• Bachelor’s Degree in English, Liberal Arts, or related subject or 4 years of experience.
• 5 years of as an administrative assistant for a senior executive.
• Proven ability to support a senior executive by proactively managing priorities and schedules, coordinating and facilitating meetings, driving follow-up and accountability, and managing small-scale projects from initiation through completion.
• Proficient in Microsoft Office.

Responsibilities

• Provide ongoing administrative, planning and executive support of a highly complex and confidential nature for a system executive.
• Support leadership by managing calendars, correspondence, meeting and agenda preparation, and other logistical matters.
• Represent the supervisor and health system in a positive and professional manner across leadership and stakeholders.

Skills

Calendar management

Meeting coordination

Executive support

Priority management

Project management

Education

Bachelor’s Degree in English, Liberal Arts, or related subject

Tools

Microsoft Office

Job description

Schedule: Monday to Friday day shift

This position will be working onsite in Irvine.

This role is responsible for providing ongoing administrative, planning and executive support of a highly complex and confidential nature for a system executive. The position assists in meeting specialized goals, and contributes to the achievement of the organization's vision, mission and strategic objectives by providing special project and executive support to a position of significant leadership. The activities of this position include supporting PACE leadership team by managing calendars, correspondence, meeting and agenda preparation and other logistical matters. It is anticipated that the person holding this position will network extensively with many of the organization's leadership and health system stakeholders and will represent their supervisor and the health system in a positive and professional manner.

Providence caregivers are not simply valued – they’re invaluable. Join our team at Providence PACE and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required qualifications:

• Bachelor’s Degree in English, Liberal Arts, or related subject or 4 years of experience
• 5 years of as an administrative assistant for a senior executive.
• Proven ability to support a senior executive by proactively managing priorities and schedules, coordinating and facilitating meetings, driving follow-up and accountability, and managing small-scale projects from initiation through completion.
• Proficient in Microsoft Office

Why Join Providence?

Ourbest-in-class benefitsare uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering ourMissionof caring for everyone, especially the most vulnerable in our communities.

Accepting a new position at another facility that is part of the Providence family of organizations may change your current benefits. Changes in benefits, including paid time-off, happen for various reasons. These reasons can include changes of Legal Employer, FTE, Union, location, time-off plan policies, availability of health and welfare benefit plan offerings, and other various reasons.