Executive Assistant to Chief Executive Officer

Incendia Partners; Newton (MA); On-site; USD 120,000 - 180,000; Full time

Job summary

Incendia Partners in Newton, MA is seeking an experienced Executive Assistant to support the Founder/CEO. This is a true right-hand role in a fast-growing startup where you anticipate needs, organize chaos, and keep the CEO moving forward.

The ideal candidate has 15+ years of high-level executive support, a startup background, exceptional discretion, and the ability to wear many hats—from calendar management to travel, events, and strategic initiatives.

Qualifications

• 15+ years of experience supporting senior executives.
• Experience supporting busy Founder/CEO or senior executive.
• Experience in start-up or smaller company environment preferred.
• Ability to operate as a true right hand, not just calendar manager.
• Exceptional organization, detail-oriented and proactive.
• Strong judgment and discretion.
• Comfortable with ambiguity and changing priorities.

Responsibilities

• Provide high-level, proactive support to the Founder/CEO.
• Own calendar and manage priorities, time, and demands.
• Coordinate meetings, travel, events and day-to-day logistics.
• Anticipate needs and address issues before they arise.
• Serve as a trusted point of contact for internal teams, clients, investors and partners.
• Help organize and execute special projects and company initiatives.
• Bring structure to a fast-moving environment.
• Wear many hats and handle confidential information with discretion.
• Keep the Founder focused on top-priority initiatives.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication

Job description

This is not your typical Executive Assistant role.

A strongly backed, rapidly growing start-up in Newton is looking for an experienced Executive Assistant to support the Founder/CEO. This is a true right-hand opportunity for someone who enjoys being at the center of a business, thrives in a fast-paced environment, and knows how to anticipate what a busy executive needs before they ask.

The ideal candidate has 15+ years of experience supporting high-level executives, preferably in a smaller, entrepreneurial or start-up environment where you’ve had to wear a lot of hats and figure things out as you go.

You’ll work closely with the Founder/CEO, helping manage priorities, create structure, solve problems and keep the business—and the CEO—moving forward.

What You’ll Do

• Provide high-level, proactive support to the Founder/CEO
• Act as a true right hand, helping manage priorities, time and competing demands
• Own a complex and ever-changing calendar
• Coordinate meetings, travel, events and day-to-day logistics
• Anticipate needs and proactively address issues before they become problems
• Serve as a trusted point of contact for internal teams, clients, investors and external partners
• Help organize and execute special projects and company initiatives
• Bring structure and organization to a fast-moving environment
• Jump in wherever needed and wear many hats
• Handle sensitive and confidential information with exceptional discretion
• Keep the Founder focused on the highest-priority initiatives

What We’re Looking For

• 15+ years of experience supporting senior-level executives
• Significant experience supporting a very busy Founder, CEO or senior executive
• Background in a start-up, entrepreneurial or smaller company environment strongly preferred
• Someone who has successfully operated as a true right hand—not simply a calendar manager
• Exceptionally organized, detail-oriented and proactive
• Strong judgment and the ability to operate with a high degree of discretion
• Confident managing changing priorities and ambiguity
• Resourceful, polished and solutions-oriented
• Comfortable working independently and taking ownership
• A genuine roll-up-your-sleeves attitude—you see what needs to be done and do it
• Excellent communication skills and the ability to interact comfortably with people at all levels

Why This Role?

This is an opportunity to join a company with strong financial backing and significant growth ahead and play a meaningful role in helping build the organization.

If you love working closely with a Founder, thrive when things move quickly, enjoy having your hands in a little bit of everything and want to be the person who makes the impossible look easy, this could be an exceptional opportunity.