Executive Assistant

Pioneer Industries, Inc; Village of Farmingdale (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Pioneer Industries, LLC seeks an experienced Executive Assistant to provide high-level administrative support to the leadership team. You will manage calendars, coordinate communications, travel, and special projects, ensuring confidentiality and proactive issue resolution.

You will excel at written and verbal communication, organization, and prioritization, with keen attention to detail and the ability to anticipate executives’ needs in a fast-paced environment. Office-based role in New York.

Qualifications

• Proven experience as an Executive Assistant or in a similar senior administrative role.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Project) and calendar management software.
• Strong written and verbal communication abilities.
• Exceptional organizational and time-management skills.
• High emotional intelligence, discretion, and the ability to anticipate executive needs and address issues proactively.

Responsibilities

• Calendar Management: Scheduling meetings and calls.
• Communication Management: Screening, answering, directing emails and phone calls, drafting correspondence.
• Travel Coordination: Booking domestic/international travel with itineraries.
• Information Management: Preparing reports and presentations; taking minutes.
• Liaison: Acting as a liaison between executives and staff/clients.
• Special Projects: Managing special projects.
• Operational Support: Office management tasks and backup reception/clerical support.

Skills

Calendar management

Microsoft Office

Communication skills

Organizational skills

Time management

Discretion / confidentiality

Emotional intelligence

Prioritization

Education

Experience as Executive Assistant

Tools

Microsoft Office Suite

Job description

Job Description

Job Description

Key Responsibilities & Duties

• Calendar Management : Scheduling meetings and calls.
• Communication Management: Screening, answering, and directing emails and phone calls, and drafting correspondence.
• Travel Coordination: Booking domestic/international travel, including flights, hotels, and transportation, along with detailed itineraries. Assist with event planning, board meetings, or leadership offsites as required.
• Information Management : Preparing reports, presentations, and, in some cases, taking meeting minutes.
• Liaison: Acting as a liaison between the executive and staff/clients
• Special Projects: Managing special projects.
• Operational Support: Performs additional office management tasks as directed. Supports other members of the leadership team as directed. Provide backup reception/clerical support as needed. Handle other administrative tasks as needed.
• Confidentiality: Maintaining strict confidentiality regarding sensitive company information.

Required Skills and Qualifications

• Proficiency in Technology: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Project) and, calendar management, software.
• Communication Skills: Strong written and verbal communication abilities.
• Organizational Skills: Exceptional organizational and time-management skills.
• **Experience & Education: **Proven experience as an Executive Assistant or in a similar senior administrative role.
• Soft Skills: * High emotional intelligence, discretion, and the ability to anticipate executive needs and proactively address issues before they arise. * Ability to manage competing priorities with minimal supervision * Strong attention to detail, follow-through and time management.

Work Environment

• This is an office position. The company operates during normal business hours.

Company Description

For more than 80 years, Pioneer Industries, LLC, a subsidiary of HEICO Corporation has thrived by serving niche segments of the aviation, defense, space, and electronic industries by providing innovative and cost-saving products and services. HEICO's high energy culture focuses our Team Members' on providing high quality products and services to our customer base. Our leadership approach creates a dynamic environment that continually challenges our Team Members to perform at their best.

Company Description

For more than 80 years, Pioneer Industries, LLC, a subsidiary of HEICO Corporation has thrived by serving niche segments of the aviation, defense, space, and electronic industries by providing innovative and cost-saving products and services. HEICO's high energy culture focuses our Team Members' on providing high quality products and services to our customer base. Our leadership approach creates a dynamic environment that continually challenges our Team Members to perform at their best.