Executive Assistant

INSPYR Solutions; Vienna (VA); On-site; USD 34,000 - 45,000; Full time

Job summary

INSPYR Solutions in Vienna, VA is seeking an experienced Executive Assistant to support the Chief Procurement Officer. This six-month contract role demands discretion, urgency, and independent judgment in a fast-paced executive environment, with calendar management, meeting logistics, travel, and day-to-day coordination.

The ideal candidate has 7–10 years of senior-level administrative experience, excels at handling confidential information, and demonstrates strong communication skills and

Qualifications

• 7–10 years of executive-level administrative support experience.
• Experience managing complex calendars and confidential information.
• Strong proficiency with Microsoft Office applications.

Responsibilities

• Manage a complex executive calendar, prioritizing requests and protecting time for high-priority work.
• Plan and coordinate executive meetings, travel, and cross-functional sessions.
• Prepare agendas, materials, notes, and ensure follow-up items are tracked.
• Draft and format executive correspondence with discretion and professionalism.
• Coordinate domestic travel and expense reporting for the Chief Procurement Officer.
• Support operational processes and day-to-day coordination with internal/external stakeholders.

Skills

Executive support

Calendar management

Communication skills

Organizational skills

Confidentiality

Microsoft Office

Tools

Concur

ServiceNow

SharePoint

SAP

Oracle

Job description

Title: Executive Assistant
Location: Vienna, VA
Duration: 6+ Month Contract
Compensation: $25 - $32.50/HR
Work Requirements: US Citizen, GC Holders or Authorized to Work in the U.S.

Skillset / Experience:

We are seeking a highly experienced, polished, and proactive Executive Assistant to provide dedicated support to the Chief Procurement Officer. This six-month contractor role requires an individual who can operate with a high degree of professionalism, discretion, urgency, and independent judgment in a fast-paced executive environment.

The ideal candidate will have extensive experience supporting senior executives, preferably in a large, complex, highly matrixed organization. This individual must be highly organized, detail-oriented, resourceful, and comfortable managing competing priorities while maintaining strong follow-through and confidentiality.

This role is best suited for someone who understands executive-level support is not only administrative, but also operationally critical. The Executive Assistant will help ensure the Chief Procurement Officer is prepared, organized, and able to focus on strategic priorities by managing calendars, communications, meeting logistics, travel, expenses, materials, and day-to-day coordination across internal and external stakeholders.

Key Responsibilities:

Executive Calendar and Time Management

• Manage a complex and dynamic executive calendar, ensuring the Chief Procurement Officer's time is prioritized effectively and aligned to business needs
• Anticipate scheduling conflicts, resolve issues proactively, and ensure the executive is prepared for upcoming meetings, events, and deliverables
• Coordinate meetings across senior leaders, internal teams, external partners, vendors, and other stakeholders
• Apply sound judgment when prioritizing requests, escalating urgent matters, and protecting time for high-priority work

Meeting Coordination and Preparation

• Plan and coordinate executive meetings, leadership discussions, vendor meetings, and cross-functional working sessions
• Prepare agendas, organize materials, capture notes or action items when needed, and ensure follow-up items are tracked to completion
• Partner with internal teams to gather and organize materials for meetings, presentations, briefings, and executive updates
• Ensure the Chief Procurement Officer has the right information, context, and materials in advance of key meetings

Communication and Stakeholder Support

• Serve as a professional and trusted point of contact for internal and external stakeholders
• Draft, review, proofread, and format correspondence, meeting materials, and other executive communications as needed
• Handle sensitive information with the highest level of confidentiality and discretion
• Represent Procurement & Vendor Management with professionalism, responsiveness, and sound judgment

Travel, Expense, and Administrative Support

• Coordinate domestic travel arrangements, including flights, lodging, transportation, itineraries, and meeting logistics
• Prepare and submit expense reports accurately and in a timely manner
• Support administrative processes, including purchase requests, invoices, vendor coordination, onboarding logistics, and other operational needs as required
• Maintain organized records, files, contact lists, distribution lists, and relevant documentation

Operational and Project Coordination

• Support the Chief Procurement Officer by tracking priorities, deadlines, action items, and follow-ups across key workstreams
• Assist with coordination of procurement-related meetings, leadership routines, vendor engagements, and internal business reviews
• Help organize information and maintain visibility into commitments, decisions, and pending items
• Identify opportunities to improve administrative processes, increase efficiency, and create smoother day-to-day operations for the executive

Required Qualifications

• Minimum of7–10 years of experienceproviding executive-level administrative support, preferably to a senior executive, C-suite leader, or equivalent
• Demonstrated experience managing complex calendars, competing priorities, confidential information, and senior-level stakeholder interactions
• Strong proficiency with Microsoft Office applications, including Outlook, Teams, Word, Excel, and PowerPoint
• Excellent written and verbal communication skills, with strong attention to detail and professional polish
• Ability to work independently, anticipate needs, solve problems, and make sound decisions with limited direction
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously
• High degree of discretion, integrity, and professionalism when handling sensitive or confidential matters
• Experience supporting executives in a large corporate, financial services, procurement, supply chain, vendor management, or similarly complex environment preferred

Preferred Qualifications

• Prior experience supporting aChief Procurement Officer, Chief Supply Chain Officer, Chief Operating Officer, or other senior operations-focused executive
• Experience working with procurement, vendor management, sourcing, contracts, or third-party risk teams
• Familiarity with tools such asConcur, ServiceNow, SharePoint, SAP, Oracle, or similar enterprise systems
• Experience coordinating executive meetings with external vendors, consultants, legal partners, or senior business leaders
• Ability to quickly learn organizational norms, stakeholder relationships, and executive preferences

Key Competencies:

• Strong executive presence and professionalism
• High attention to detail
• Exceptional organization and follow-through
• Ability to anticipate needs before being asked
• Sound judgment and discretion
• Clear, concise communication
• Comfort operating in ambiguity
• Responsiveness and reliability
• Ability to build trust quickly with executives and stakeholders
• A service-oriented mindset with the confidence to manage up appropriately

Success in This Role Looks Like

• The Chief Procurement Officer's calendar, meetings, travel, and day-to-day priorities are managed smoothly and proactively
• The executive is consistently prepared for meetings and key deliverables
• Stakeholders experience timely, professional, and clear coordination
• Administrative processes are handled accurately and with minimal follow-up required
• Confidential information is managed appropriately and discreetly
• The contractor quickly becomes a trusted, reliable extension of the Chief Procurement Officer's office during the six-month assignment

About INSPYR Solutions

Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.

INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, or any other protected status. INSPYR Solutions complies with all applicable laws governing nondiscrimination in employment in every location in which the company has facilities.

Applicants requiring reasonable accommodation during the application or interview process should contact [e-mail] for assistance.