Executive Assistant

Brown University; United States; Hybrid; USD 65,000 - 90,000; Full time

Job summary

Brown University’s Office of Belonging, Equity, Diversity, and Inclusion (OBEDI) seeks an Executive Assistant to deliver advanced administrative and operational support in a distributed leadership environment, coordinating executive support, scheduling, and program logistics.

The role requires discretion, strong organizational skills, and the ability to manage budgets and communications across OBEDI and its centers, with a hybrid schedule and close collaboration with senior leadership.

Qualifications

• Bachelor's degree required with 1–2 years of relevant experience preferred.
• Experience in executive support, office operations, or program administration.
• Demonstrated ability to handle confidential matters with discretion.
• Experience in university or academic medical center settings is a plus.

Responsibilities

• Manage complex scheduling and leadership support across a distributed leadership team.
• Coordinate budgeting, transactions, and basic financial reporting.
• Oversee communications, inquiries, and program logistics for OBEDI and centers.
• Support events, meetings, and cross-functional workflows with stakeholders.

Skills

Executive support

Scheduling

Financial coordination

Communications management

Office operations

Discretion and judgment

Google Workspace

Microsoft Office

Workday

Zoom/WebEx

Education

Bachelor's degree

Tools

Workday

Zoom

Google Workspace

Microsoft Office

Job description

Job Description: The Executive Assistant provides advanced administrative and operational support for the Office of Belonging, Equity, Diversity, and Inclusion (OBEDI), with responsibility for coordinating executive support, financial activities, communications processes, and office and center operations. This position serves as a key operational resource in a distributed leadership environment, helping to ensure continuity, alignment, and effective execution across a broad range of office and programmatic priorities. The role supports the Senior Associate Dean for Inclusive Community and affiliated OBEDI center activities through management of complex scheduling and leadership support functions, cost center and financial coordination, communications and inquiry management, maintenance of office distribution systems, and coordination of programs, events, and related initiatives. The incumbent is expected to work independently, exercise sound judgment, and proactively identify and escalation issues to support the effective functioning of the office. The role requires a high degree of discretion, judgment, and organizational awareness, with responsibility for integrating activities across leadership, programs, and administrative functions to support the effective operation of the office and its centers.

Job Qualifications Education and Experience: Bachelor's degree and 1-2 years of progressively responsible experience in executive support, office operations, financial coordination, or program administration required. Senior-level executive administrative support experience preferred. Experience in a university or academic medical center setting preferred. Experience supporting programs, events, or multi-stakeholder initiatives preferred. Experience in working with a diverse community and supporting an inclusive environment. And/or equivalent combination of education and experience.

Job Competencies: Demonstrated ability to exercise sound judgment, discretion, and professionalism in handling sensitive and confidential matters in a fast-paced, complex environment. Strong organizational, planning, and time management skills, with the ability to manage competing priorities and ensure timely follow-through across multiple workstreams. Excellent written and verbal communication skills, with the ability to interact effectively with a diverse population of students, trainees, faculty, staff, and external stakeholders. Proven ability to coordinate and manage complex administrative workflows, including scheduling, communications, and program or event logistics across multiple stakeholders. Ability to identify issues, anticipate needs, and proactively raise or resolve operational challenges with minimal supervision. Demonstrated proficiency in Microsoft Office Suite and Google Workspace; ability to learn and effectively use enterprise systems such as Workday. Experience with virtual meeting platforms (e.g., Zoom, WebEx) and supporting hybrid meeting and event environments. Ability to support financial processes, including tracking budgets, processing transactions, and preparing basic financial reports. Strong attention to detail and commitment to accuracy in managing data, communications, and administrative processes.

CRIMINAL BACKGROUND AND EDUCATION CHECK REQUIRED.

Benefits of Working at Brown: Please review additional information on the Benefits of Working at Brown.

Worker Type: Employee Worker Sub-Type: Regular Time Type: Full time Scheduled Weekly Hours: 37.5 Position Work Location: Hybrid

Submission Guidelines: The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote. Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C. Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.

This position is not eligible for visa sponsorship.

Brown University is an E-Verify Employer.

EEO Statement: Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person's race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.

Welcome! Founded in 1764, Brown is a leading institution for education, discovery, and global intellectual progress as well as one of the largest employers in Rhode Island. Working at Brown brings more than just a paycheck and generous benefits; it offers an opportunity to contribute to a greater good. Join us in supporting the pursuit of knowledge and individual growth that defines higher education and enriches our community.

You can find detailed information about our salary ranges on our website.