Executive Assistant

Hirebridge; United States; Remote; USD 60,000 - 85,000; Full time

Job summary

Solovis is seeking an Executive Assistant to support the CEO and executive team. You will leverage AI daily to streamline workflows, anticipate needs, and craft executive materials.

Strong problem-solving, discretion, and Microsoft Office proficiency are essential, with HTML knowledge a plus. Reporting to the Chief of Staff, you will manage calendars across Central and Eastern time zones and coordinate high-stakes communications with board members and stakeholders.

Qualifications

• AI tools daily to solve problems, learn new skills, and build faster workflows.
• Proactive problem solver who acts independently, not from a checklist.
• High proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint); HTML a plus.

Responsibilities

• Use AI tools daily to solve problems, learn new skills, and build faster workflows.
• Anticipate needs and take initiative — solve problems before being asked with a real desire to grow.
• Build and quality-check executive and board-level materials in PowerPoint, Excel, Word, and HTML.
• Own high-stakes communications with executives, board members, and stakeholders.
• Sound judgment and discretion handling confidential board and executive matters.
• Manage scheduling and priorities across Central and Eastern time zones.

Skills

AI-forward

Proactive problem solving

MS Office proficiency

Presentation skills

Learning agility

CEO/C-suite support experience

Tools

HTML knowledge

Job description

Executive Assistant

Solovis is a leading portfolio management and analytics platform helping institutional investors navigate today's complex global markets with clarity and confidence. Backed by Insight Partners, we're building the next chapter of growth by investing in people and product to raise the bar on quality and client outcomes. Our team is driven by a culture of disciplined execution, humility, and curiosity where AI is at the core of how we operate, innovate, and serve clients. At Solovis, you'll join a tech-forward, growth-minded team that believes in learning fast, thinking big, and delivering meaningful impact for asset owners worldwide.

The Executive Assistant reports directly to the Chief of Staff and provides administrative support to our CEO and executive team. The ideal candidate will be a motivated self-starter who is high-energy, goal-oriented and results-driven. We value a high level of integrity and the ability to thrive in a fast-paced environment.

Key Responsibilities

• Use AI tools daily to solve problems, learn new skills, and build faster workflows.




• Anticipate needs and take initiative — solve problems before being asked with a real desire to grow.




• Build and quality-check executive and board-level materials in PowerPoint, Excel, Word, and HTML.




• Own high-stakes communications with executives, board members, and stakeholders.




• Sound judgment and discretion handling confidential board and executive matters.




• Manage scheduling and priorities across Central and Eastern time zones.

Key Qualities

• AI-forward: uses AI tools daily and quickly puts new ones to work.




• Proactive problem solver who acts independently, not from a checklist.




• High proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint); HTML a plus.




• Produces executive-level presentations and materials with sharp attention to detail.




• Eager to learn quickly and grow into broader operational work.




• 2-5 years supporting a CEO or senior C-suite executive, ideally in SaaS, finance, or another high-pressure environment.

Location

• Dallas / Irving Area preferred, open to strong remote candidates operating in Central / Eastern time zones.