Executive Assistant

Brave Thinking Institute; United States; Remote; USD 60,000 - 70,000; Full time

Job summary

A leading company in the personal development industry is seeking a full-time Executive Assistant to support the Chief Sales Officer. The ideal candidate will have a strong background in administrative support, excellent communication skills, and a passion for personal growth. Responsibilities include managing schedules, coordinating meetings, and handling confidential information. Candidates must be able to work Pacific Time Zone hours and have at least 5 years of experience in a similar role.

Benefits

Medical Insurance

Vision Insurance

401(k)

Paid Maternity Leave

PTO

Holidays

Qualifications

• Minimum 5 years experience as a high-level Executive Assistant.
• Proven ability to manage busy calendars and prioritize appointments.
• Strong interest in personal development required.

Responsibilities

• Provide comprehensive administrative support to the Chief Sales Officer.
• Manage schedules, coordinate meetings, and handle confidential information.
• Act as primary point of contact for internal and external stakeholders.

Skills

Communication

Time Management

Research

Autonomy

Project Management

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Google Docs

Google Sheets

Job description

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Brave Thinking Institute provided pay range

This range is provided by Brave Thinking Institute. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $70,000.00/yr

Full-Time Executive Assistant to the Chief Sales Officer

MUST work Pacific Time Zone hours

• Do you thrive in fast-paced settings?
• Are you a great communicator - are you courteous, clear, concise, quick-thinking, and impossible to be misunderstood?
• Are you vigilant regarding the quality and integrity of your work?

If you answered yes to the above then WE HAVE BEEN LOOKING FOR YOU!

Brave Thinking Institute seeks a full-time Executive Assistant to support our Co-Founder & Chief Sales Officer.

Brave Thinking Institute (est. 2007) is a global leader in the personal development/professional coaching industry. We’re on the lookout for a skilled Executive Assistant to join our team.

Position Summary

Your role as Executive Assistant will be to provide comprehensive administrative support to the Chief Sales Officer (CSO). The Executive Assistant will play a crucial role in facilitating the CSO's daily operations, managing schedules, coordinating meetings, and handling confidential information with discretion.

We require a minimum of 5 years experience in:

• Managing a busy calendar and taking the initiative to anticipate and resolve scheduling conflicts and prioritize appointments, ensuring the executives' time is optimized.
• Creating and managing tasks the CSO has assigned to other team members and has been assigned to the CSO
• Managing and prioritizing emails
• Anticipating the needs of the CSO and proactively addressing any issues or concerns that may arise.
• Acting as the primary point of contact for internal and external stakeholders, screening and prioritizing communication on behalf of the CSO
• Conducting research and compiling data as needed to support the CSO in decision-making and strategic planning
• Managing special projects as assigned by the CSO, ensuring deadlines are met and objectives are achieved
• Overseeing expenses and budgets
• Scheduling and executing travel arrangements
• Assist in occasional personal tasks

Knowledge, Skills & Abilities

• Ability to juggle multiple projects simultaneously
• Work in a fast-paced and high-pressure (deadline-driven) environment
• Learn quickly - Ability to work with or learn to work with multiple platforms
• Microsoft Office Suite - Word, Excel, Gmail, Google Docs, Google Sheets
• Efficient & can work autonomously
• Ability to travel for events (as needed)
• Previous experienc in sales and recruiting
• MUST have a strong interest in personal development, with history and track record to demonstrate said interest (books read, events attended, etc). This is required for culture fit.

Education / Experience

• Bachelor’s Degree preferred but not required or equivalent experience.
• Minimum 5 years experience as a high-level Executive Assistant preferably with sales experience.
• Experience with both in-person and virtual events
• Willing to work Pacific Time Zone - Non negotiable
• Home office (telecommute) - Must have a distraction-free work environment with no background noise
• Regular business hours 8:00 am - 5:00 pm pacific; minimum 40 hours per week

Conditions of Employment

• Must be legal to work in the U.S
• Be wiling to work Pacific Hours
• PTO
• Holidays
• Medical
• Vision
• 401K
• 401K matching

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Professional Training and Coaching

Referrals increase your chances of interviewing at Brave Thinking Institute by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

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