Executive Assistant

PLCUS PLUS Communications LLC; United States; Hybrid; USD 54,000 - 66,000; Full time

Benefits offered by this job

Medical, dental, vision, 401k, andlife

Paid parental leave

Paid vacation

Paid sick leave

Work from home hybrid environment

Job summary

PLUS Communications, an Arlington-based firm, seeks an Executive Assistant to manage complex calendars and travel for partners. You will coordinate meetings, serve as liaison with staff and clients, and handle expense reporting in a fast-paced environment.

The role requires strong organizational skills, proactive problem-solving, and excellent communication. A hybrid work arrangement is offered, with in-office and remote work components.

Qualifications

• Two years of scheduling and/or administrative support experience for high-level executives and/or on Capitol Hill.
• Fast-paced environment with ability to meet deadlines while managing multiple projects and changing priorities.
• Highly organized and detail-oriented.
• Self-starter who takes initiative and anticipates needs.
• Excellent oral and written communication skills.

Responsibilities

• Manage complex calendars and schedules for executives and coordinate all meetings.
• Serve as the point of contact between partners, employees, and clients.
• Coordinate international and domestic travel arrangements.
• Provide IT assistance as needed.
• Code and submit monthly expense reports for partners.
• Collaborate with other executive assistants and schedulers.
• Manage executive's contacts database and assist with personal errands.
• Maintain a flexible schedule, including nights and weekends.

Skills

Calendar management

Communication

Travel coordination

Administrative support

Office software

Tools

Microsoft Office

Job description

Agency: Plus Job Function: Business Support Job Subfunction: Executive and Administration Support Job Description: PLUS Communications is a full-service communications firm based in Arlington, Virginia. PLUS Communications leads award-winning campaigns integrating public affairs, corporate communications, digital, advertising, and media buying. PLUS means more!

The Executive Assistant will be responsible for managing the daily and long-term schedules for several partners at the firm. This individual will coordinate all travel, internal and external meetings, and provide other administrative support as needed. This role is a great opportunity to learn the ins and outs of communications and the day-to-day business operations, while working alongside partners.

Responsibilities

• Manage complex calendars and schedules and coordinate all internal and external meetings and commitments for the executive using Microsoft Office
• Serve as the point of contact between the partner(s) and other employees and clients
• Coordinate international and domestic travel arrangements
• Provide IT assistance as needed
• Code and submit monthly expense reports on behalf of the partner(s)
• Work closely with other executive assistants/schedulers
• Manage the executive's personal and business database of contacts
• Assist with the partner(s)' personal errands, as needed
• Maintain a flexible schedule, including nights and weekends

Requirements

• Two years of experience in scheduling and/or administrative support roles for high-level executives and/or on Capitol Hill
• Previous experience working in a fast-paced environment, with demonstrated ability to meet deadlines while managing multiple projects and ever-changing priorities
• Highly organized and detail-oriented
• Self-starter who takes initiative, is able to anticipate needs before they arise, and resolves issues quickly
• Possess excellent people skills and the ability to work with a wide variety of personalities
• Flexible to the changing needs and responsibilities of the workplace
• Positive, can-do attitude with a willingness to work outside of normal business hours, including weekends, due to the nature of the work
• Excellent oral and written communication skills

Benefits

• Medical, dental, vision, 401k, and life insurance.
• Paid parental leave program.
• Paid vacation.
• Paid sick leave.
• Work from home hybrid environment.

This is a full-time position requiring 40 hours per week, with a hybrid schedule that includes both in-office and remote work. This position is non-exempt under the Fair Labor Standards Act (FLSA) and is eligible for overtime pay.

The budgeted salary is $60,000 and there is an opportunity for a year-end bonus.

To the extent permissible by local law, Omnicom's policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together.

PLUS Communications is an Equal Employment Opportunity (EEO) employer.

For US Job Seekers: It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.

We will process your personal data in accordance with our Recruitment Privacy Notice. Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice